MC772556 – (Updated) Microsoft Teams: Shorter meeting URLs

Product:

Teams

Platform:

Android, iOS, Mac, Teams And Surface Devices, TeamsAndSurfaceDevices, US Instances, Web, Windows Desktop, World tenant

Status:

In development

Change type:

Admin impact, Feature update, Updated message, User impact

Links:

381953

Details:

Summary:
Microsoft Teams meeting URLs are being shortened for easier sharing across all platforms, with a new URL syntax introduced. Rollout dates have been updated, starting mid-January 2025 for Targeted Release and mid-February 2025 for General Availability. No admin action is required, but integrations using URL parameters may need adjustments.

Details:
Updated September 18, 2024: We have updated the rollout timeline below. Thank you for your patience.
We are reducing the length of Microsoft Teams meeting URLs for easier sharing. This rollout applies to all Microsoft Teams platforms (Teams for iOS, Android, Mac, Teams devices, desktop, and web).
This message is associated with Microsoft 365 Roadmap ID 381953.
[When this will happen:]
Targeted Release: We will begin rolling out mid-January 2025 (previously early November) and expect to complete by late January 2025 (previously mid-November).
General Availability (Worldwide, GCC): We will begin rolling out mid-February 2025 (previously mid-November) and expect to complete by mid-March 2025 (previously late November).
General Availability (GCC High, DoD): We will begin rolling out early April 2025 (previously early December) and expect to complete by late April 2025 (previously mid-January).

Change Category:
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Scope:
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Release Phase:
General Availability, Targeted Release

Created:
2024-04-09

updated:
2024-09-19

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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linked item details

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summary for non-techies**

Microsoft Teams will roll out shorter meeting URLs starting mid-January 2025 for early adopters and mid-February 2025 for everyone else, using the format https://teams.microsoft.com/meet/<meeting_id>?p=<HashedPasscode>, which may require updates to systems or integrations relying on the old URLs.

Direct effects for Operations**

Integration Issues
Existing integrations that rely on URL parameters may break, leading to disruptions in automated workflows and user access to meetings.
   - roles: IT Administrator, Integration Developer
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=381953

User Confusion
Users may be confused by the change in URL format, leading to potential difficulties in joining meetings if they are not informed about the new syntax.
   - roles: End User, Support Staff
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=381953

Documentation Updates
Existing documentation may become outdated, requiring immediate updates to ensure users have the correct information for joining meetings.
   - roles: Technical Writer, IT Administrator
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=381953

Configutation Options**

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Opportunities**

Improved User Experience with Shortened URLs
The introduction of shorter meeting URLs will enhance user experience by simplifying the sharing process. Users will find it easier to copy, paste, and share links across various platforms, which can lead to increased meeting attendance and participation.
   - next-steps: Communicate the change to all users and provide guidance on how to utilize the new URL format effectively. Consider creating a brief tutorial or FAQ to address potential questions.
   - roles: End Users, Team Leaders, Marketing Teams
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=381953

Integration Review for URL Parameter Changes
As the new URL format eliminates certain parameters, it presents an opportunity to review existing integrations and workflows that rely on these parameters. This can lead to more streamlined processes and potentially reduce technical debt.
   - next-steps: Identify all integrations using the old URL parameters, assess their impact, and plan necessary adjustments. Schedule a meeting with relevant stakeholders to discuss updates.
   - roles: IT Administrators, Developers, Project Managers
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=381953

Documentation and Training Updates
The change in URL format necessitates updates to internal documentation and training materials. This is an opportunity to ensure that all resources reflect the latest information, which can improve onboarding and reduce confusion among users.
   - next-steps: Review and update all relevant documentation, including user guides and training materials. Organize training sessions to familiarize users with the new URL format and any changes in processes.
   - roles: Training Coordinators, IT Support, HR Teams
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=381953

Potentional Risks**

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IT Security**

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explanation for non-techies**

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