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MC543384 – (Updated) Your Microsoft 365 services will automatically display your Power BI content by end of June (archived)

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check before: 2023-05-03

Product:

Graph API, Microsoft Graph, Microsoft Search, Outlook, Power BI, SharePoint, Teams

Platform:

Android, Developer, iOS, Mac, Online, Web, Windows Desktop, World tenant

Status:

Launched

Change type:

Admin impact, New feature, Updated message, User impact

Links:

102409

Details:

Updated August 22, 2023: We have updated the rollout timeline below. Thank you for your patience.
In Nov ‘22, Power BI (PBI) launched the preview of integration with Microsoft Graph, with the goal to increase discovery of PBI reports, dashboards and apps across several surfaces like Microsoft 365, SharePoint and Bing @ Work.
This setting allows users in your org to see certain Power BI metadata (such as content titles and types, or open and sharing history) in Microsoft 365 services like search results and recommended content lists. Metadata from Power BI datasets are not displayed.
For example, a report that was shared with you in Teams or Outlook, will now appear in Microsoft 365 Home, SharePoint or Bing @ Work. You can also search for Power BI items in Microsoft 365 Home.
This setting applies only if your Power BI and Microsoft 365 tenants are in the same geographical region.
We will automatically enable this setting for all users, unless you disable it manually (instructions below).
This message is associated with Microsoft 365 Roadmap ID 102409

[When this will happen:]

We will begin to roll out feature capabilities by early July (previously late June) and will complete by early September 2023 (previously mid-August).

Change Category:
XXXXXXX ...

Scope:
XXXXXXX ...

Release Phase:
General Availability, Preview

Created:
2023-04-19

updated:
2023-08-23

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changes*

DatePropertyoldnew
2023-08-23MC Last Updated07/06/2023 06:49:022023-08-22T22:40:39Z
2023-08-23MC MessagesUpdated July 5, 2023: We have updated the rollout timeline below. Thank you for your patience.
In Nov ‘22, Power BI (PBI) launched the preview of integration with Microsoft Graph, with the goal to increase discovery of PBI reports, dashboards and apps across several surfaces like Microsoft 365, SharePoint and Bing @ Work.
This setting allows users in your org to see certain Power BI metadata (such as content titles and types, or open and sharing history) in Microsoft 365 services like search results and recommended content lists. Metadata from Power BI datasets are not displayed.
For example, a report that was shared with you in Teams or Outlook, will now appear in Microsoft 365 Home, SharePoint or Bing @ Work. You can also search for Power BI items in Microsoft 365 Home.
This setting applies only if your Power BI and Microsoft 365 tenants are in the same geographical region.
We will automatically enable this setting for all users, unless you disable it manually (instructions below).
This message is associated with Microsoft 365 Roadmap ID 102409

[When this will happen:]

We will begin to roll out feature capabilities by early July (previously late June) and will complete by mid-August (previously early August).
Updated August 22, 2023: We have updated the rollout timeline below. Thank you for your patience.
In Nov ‘22, Power BI (PBI) launched the preview of integration with Microsoft Graph, with the goal to increase discovery of PBI reports, dashboards and apps across several surfaces like Microsoft 365, SharePoint and Bing @ Work.
This setting allows users in your org to see certain Power BI metadata (such as content titles and types, or open and sharing history) in Microsoft 365 services like search results and recommended content lists. Metadata from Power BI datasets are not displayed.
For example, a report that was shared with you in Teams or Outlook, will now appear in Microsoft 365 Home, SharePoint or Bing @ Work. You can also search for Power BI items in Microsoft 365 Home.
This setting applies only if your Power BI and Microsoft 365 tenants are in the same geographical region.
We will automatically enable this setting for all users, unless you disable it manually (instructions below).
This message is associated with Microsoft 365 Roadmap ID 102409

[When this will happen:]

We will begin to roll out feature capabilities by early July (previously late June) and will complete by early September 2023 (previously mid-August).
2023-08-23MC End Time09/25/2023 09:00:002023-10-16T09:00:00Z
2023-07-06MC Last Updated06/24/2023 08:43:472023-07-06T06:49:02Z
2023-07-06MC MessagesUpdated June 24, 2023: We have updated the rollout timeline below. Thank you for your patience.
In Nov ‘22, Power BI (PBI) launched the preview of integration with Microsoft Graph, with the goal to increase discovery of PBI reports, dashboards and apps across several surfaces like Microsoft 365, SharePoint and Bing @ Work.
This setting allows users in your org to see certain Power BI metadata (such as content titles and types, or open and sharing history) in Microsoft 365 services like search results and recommended content lists. Metadata from Power BI datasets are not displayed.
For example, a report that was shared with you in Teams or Outlook, will now appear in Microsoft 365 Home, SharePoint or Bing @ Work. You can also search for Power BI items in Microsoft 365 Home.
This setting applies only if your Power BI and Microsoft 365 tenants are in the same geographical region.
We will automatically enable this setting for all users, unless you disable it manually (instructions below).
This message is associated with Microsoft 365 Roadmap ID 102409

[When this will happen:]

We will begin to roll out feature capabilities by late June (previously mid-June) and will complete by early August (previously late July).
Updated July 5, 2023: We have updated the rollout timeline below. Thank you for your patience.
In Nov ‘22, Power BI (PBI) launched the preview of integration with Microsoft Graph, with the goal to increase discovery of PBI reports, dashboards and apps across several surfaces like Microsoft 365, SharePoint and Bing @ Work.
This setting allows users in your org to see certain Power BI metadata (such as content titles and types, or open and sharing history) in Microsoft 365 services like search results and recommended content lists. Metadata from Power BI datasets are not displayed.
For example, a report that was shared with you in Teams or Outlook, will now appear in Microsoft 365 Home, SharePoint or Bing @ Work. You can also search for Power BI items in Microsoft 365 Home.
This setting applies only if your Power BI and Microsoft 365 tenants are in the same geographical region.
We will automatically enable this setting for all users, unless you disable it manually (instructions below).
This message is associated with Microsoft 365 Roadmap ID 102409

[When this will happen:]

We will begin to roll out feature capabilities by early July (previously late June) and will complete by mid-August (previously early August).
2023-07-06MC End Time09/11/2023 09:00:002023-09-25T09:00:00Z
2023-06-24MC Last Updated06/02/2023 01:17:172023-06-24T08:43:47Z
2023-06-24MC MessagesUpdated June 1, 2023: We have updated the rollout timeline below. Thank you for your patience.
In Nov ‘22, Power BI (PBI) launched the preview of integration with Microsoft Graph, with the goal to increase discovery of PBI reports, dashboards and apps across several surfaces like Microsoft 365, SharePoint and Bing @ Work.
This setting allows users in your org to see certain Power BI metadata (such as content titles and types, or open and sharing history) in Microsoft 365 services like search results and recommended content lists. Metadata from Power BI datasets are not displayed.
For example, a report that was shared with you in Teams or Outlook, will now appear in Microsoft 365 Home, SharePoint or Bing @ Work. You can also search for Power BI items in Microsoft 365 Home.
This setting applies only if your Power BI and Microsoft 365 tenants are in the same geographical region.
We will automatically enable this setting for all users, unless you disable it manually (instructions below).
This message is associated with Microsoft 365 Roadmap ID 102409

[When this will happen:]

We will begin to roll out feature capabilities by mid-June (previously mid-May) and will complete by late July (previously late June).
Updated June 24, 2023: We have updated the rollout timeline below. Thank you for your patience.
In Nov ‘22, Power BI (PBI) launched the preview of integration with Microsoft Graph, with the goal to increase discovery of PBI reports, dashboards and apps across several surfaces like Microsoft 365, SharePoint and Bing @ Work.
This setting allows users in your org to see certain Power BI metadata (such as content titles and types, or open and sharing history) in Microsoft 365 services like search results and recommended content lists. Metadata from Power BI datasets are not displayed.
For example, a report that was shared with you in Teams or Outlook, will now appear in Microsoft 365 Home, SharePoint or Bing @ Work. You can also search for Power BI items in Microsoft 365 Home.
This setting applies only if your Power BI and Microsoft 365 tenants are in the same geographical region.
We will automatically enable this setting for all users, unless you disable it manually (instructions below).
This message is associated with Microsoft 365 Roadmap ID 102409

[When this will happen:]

We will begin to roll out feature capabilities by late June (previously mid-June) and will complete by early August (previously late July).
2023-06-24MC End Time08/31/2023 09:00:002023-09-11T09:00:00Z
2023-06-02MC prepareWe will be looking to turn on the capability by default between mid-May and end of June. To disable this experience, follow the steps below:
Log into your Power BI (app.powerbi.com) account from your browser using your admin account credentials.
Click on Settings located on the right-hand side of the top banner, proceed to click Admin Portal from the drop-down menu.
Once in the Admin portal tab, navigate to the Tenant settings tab located in the left navigation pane.
4. From inside the Tenant settings tab, scroll down to the list of settings titled "Share data with your Microsoft 365 services" and click on the setting titled “Users can see Power BI metadata in Microsoft 365 services” to expand it.
If the setting is enabled, then toggle it to Disabled (see fig 1)
If the setting is already disabled, then toggle to Enabled and then toggle to Disabled.
See Fig 2 for how a disabled setting looks like
Click ‘Apply’ to save the changes.


Once the setting is enabled or disabled, it may take ~24 hours for you to see changes within Office.com, SharePoint and Bing@Work. More details can be found here: Share data with your Microsoft 365 services tenant settings.
https://learn.microsoft.com/power-bi/admin/service-admin-portal-share-data-microsoft-365-services
https://www.microsoft.com/microsoft-365/roadmap?rtc=1%26filters=&searchterms=102409
To disable this experience, follow the steps below:
Log into your Power BI (app.powerbi.com) account from your browser using your admin account credentials.
Click on Settings located on the right-hand side of the top banner, proceed to click Admin Portal from the drop-down menu.
Once in the Admin portal tab, navigate to the Tenant settings tab located in the left navigation pane.
4. From inside the Tenant settings tab, scroll down to the list of settings titled "Share data with your Microsoft 365 services" and click on the setting titled “Users can see Power BI metadata in Microsoft 365 services” to expand it.
If the setting is enabled, then toggle it to Disabled (see fig 1)
If the setting is already disabled, then toggle to Enabled and then toggle to Disabled.
See Fig 2 for how a disabled setting looks like
Click ‘Apply’ to save the changes.


Once the setting is enabled or disabled, it may take ~24 hours for you to see changes within Office.com, SharePoint and Bing@Work. More details can be found here: Share data with your Microsoft 365 services tenant settings.
https://learn.microsoft.com/power-bi/admin/service-admin-portal-share-data-microsoft-365-services
https://www.microsoft.com/microsoft-365/roadmap?rtc=1%26filters=&searchterms=102409
2023-06-02MC MessageTagNamesNew feature, User impact, Admin impactUpdated message, New feature, User impact, Admin impact
2023-06-02MC Last Updated04/19/2023 06:35:142023-06-02T01:17:17Z
2023-06-02MC MessagesIn Nov ‘22, Power BI (PBI) launched the preview of integration with Microsoft Graph, with the goal to increase discovery of PBI reports, dashboards and apps across several surfaces like Microsoft 365, SharePoint and Bing @ Work.
This setting allows users in your org to see certain Power BI metadata (such as content titles and types, or open and sharing history) in Microsoft 365 services like search results and recommended content lists. Metadata from Power BI datasets are not displayed.
For example, a report that was shared with you in Teams or Outlook, will now appear in Microsoft 365 Home, SharePoint or Bing @ Work. You can also search for Power BI items in Microsoft 365 Home.
This setting applies only if your Power BI and Microsoft 365 tenants are in the same geographical region.
Between mid-May to end of June, we will automatically enable this setting for all users, unless you disable it manually (instructions below).
This message is associated with Microsoft 365 Roadmap ID 102409

[When this will happen:]

We will begin to roll out feature capabilities by mid-May and will complete by late June.
Updated June 1, 2023: We have updated the rollout timeline below. Thank you for your patience.
In Nov ‘22, Power BI (PBI) launched the preview of integration with Microsoft Graph, with the goal to increase discovery of PBI reports, dashboards and apps across several surfaces like Microsoft 365, SharePoint and Bing @ Work.
This setting allows users in your org to see certain Power BI metadata (such as content titles and types, or open and sharing history) in Microsoft 365 services like search results and recommended content lists. Metadata from Power BI datasets are not displayed.
For example, a report that was shared with you in Teams or Outlook, will now appear in Microsoft 365 Home, SharePoint or Bing @ Work. You can also search for Power BI items in Microsoft 365 Home.
This setting applies only if your Power BI and Microsoft 365 tenants are in the same geographical region.
We will automatically enable this setting for all users, unless you disable it manually (instructions below).
This message is associated with Microsoft 365 Roadmap ID 102409

[When this will happen:]

We will begin to roll out feature capabilities by mid-June (previously mid-May) and will complete by late July (previously late June).
2023-06-02MC How AffectPower BI admins will have the ability to disable this experience for their users. These new capabilities will be on by default unless you disable the “Users can see Power BI metadata in Microsoft 365 services” setting prior to mid-May. Admins have the ability to enable or disable the setting at any time.
Note: It may take up to 24 hours for the changes to go into full effect.
Power BI admins will have the ability to disable this experience for their users. These new capabilities will be on by default unless you disable the “Users can see Power BI metadata in Microsoft 365 services” setting. Admins have the ability to enable or disable the setting at any time.
Note: It may take up to 24 hours for the changes to go into full effect.
2023-06-02MC TitleYour Microsoft 365 services will automatically display your Power BI content by end of June(Updated) Your Microsoft 365 services will automatically display your Power BI content by end of June
2023-06-02MC End Time07/31/2023 09:00:002023-08-31T09:00:00Z

*starting April 2022

Last updated 9 months ago

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