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MC499439 – (Updated) Updated Files On-Demand Settings on Windows (archived)

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check before: 2023-02-03

Product:

OneDrive, SharePoint

Platform:

Online, US Instances, Windows Desktop, World tenant

Status:

Launched

Change type:

Admin impact, Feature update, Updated message, User impact

Links:

101520

Details:

Updated April 4, 2023: We have updated the content below with new information and timing. Thank you for your patience.
We have an update to the OneDrive sync app advanced settings for Files On-Demand on Windows.
Previously, a toggle was shown to allow users to opt out of Files On-Demand. After this change, users who have Files On-Demand enabled will no longer see that toggle. Instead, users will see two buttons:
After this change, users who have Files On-Demand enabled will see two buttons:
Free up disk space: This saves space on this PC by setting all your files to online-only, including files currently set to “Always keep on this device”. The first time you open a file in the future, you’ll need to be online.
Download all files: This will us up to X MB of space on this PC and includes files currently set to “Free up Space” or online-only. Files download when you’re online and then you can use them offline.
Admins can still disable Files On-Demand, if necessary, by setting the Use OneDrive Files On-Demand policy to “dword:00000000”. If Files On-Demand is enabled by policy, the “Download all files” button in OneDrive Settings will be disabled.
This message is associated with Microsoft 365 Roadmap ID 101520

[When this will happen:]

We will begin rolling out to the Production ring in early April and expect to complete by mid-April.

Change Category:
XXXXXXX ...

Scope:
XXXXXXX ...

Release Phase:
General Availability

Created:
2023-01-20

updated:
2023-04-05

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changes*

DatePropertyoldnew
2023-04-05MC preparehttps://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=101520No action is required at this time. If you have documentation that describes how to disable the Files On-Demand setting, you will need to update it.
https://learn.microsoft.com/sharepoint/use-group-policy#use-onedrive-files-on-demand
https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=101520
2023-04-05MC Pictureshttps://img-prod-cms-rt-microsoft-com.akamaized.net/cms/api/am/imageFileData/RE5evGQ?ver=729chttps://img-prod-cms-rt-microsoft-com.akamaized.net/cms/api/am/imageFileData/RW10Znn?ver=5ca2
2023-04-05MC Last Updated02/14/2023 21:35:542023-04-04T21:33:00Z
2023-04-05MC MessagesUpdated February 14, 2023: We have updated the rollout timeline below. Thank you for your patience.
We have an update to the OneDrive sync app advanced settings for Files On-Demand on Windows. Previously, a toggle was shown to allow users to opt out of Files On-Demand. After this change, users who have Files On-Demand enabled will no longer see that toggle. Instead, users will see two buttons: Download files as you open them and Download all files now.
This message is associated with Microsoft 365 Roadmap ID 101520
[When this will happen:]
We will begin rolling out in mid-March (previously early February) and expect to complete rollout by early April (previously late February).
Updated April 4, 2023: We have updated the content below with new information and timing. Thank you for your patience.
We have an update to the OneDrive sync app advanced settings for Files On-Demand on Windows.
Previously, a toggle was shown to allow users to opt out of Files On-Demand. After this change, users who have Files On-Demand enabled will no longer see that toggle. Instead, users will see two buttons:
After this change, users who have Files On-Demand enabled will see two buttons:
Free up disk space: This saves space on this PC by setting all your files to online-only, including files currently set to “Always keep on this device”. The first time you open a file in the future, you’ll need to be online.
Download all files: This will us up to X MB of space on this PC and includes files currently set to “Free up Space” or online-only. Files download when you’re online and then you can use them offline.
Admins can still disable Files On-Demand, if necessary, by setting the Use OneDrive Files On-Demand policy to “dword:00000000”. If Files On-Demand is enabled by policy, the “Download all files” button in OneDrive Settings will be disabled.
This message is associated with Microsoft 365 Roadmap ID 101520

[When this will happen:]

We will begin rolling out to the Production ring in early April and expect to complete by mid-April.
2023-04-05MC End Time05/08/2023 09:00:002023-06-05T09:00:00Z
2023-04-05MC How AffectThis change only affects users who have Files On-Demand enabled. There is no change at this time for users that have the feature disabled from OneDrive settings or by admin policy.
Previously, a toggle was shown to allow users to opt out of Files On-Demand. After this change, users who have Files On-Demand enabled will see two buttons:
Download files as you open them: This is the default and recommended behavior. New files from the cloud are online-only by default, not taking up disk space. Files are downloaded to the device if a user opens them or chooses the option to "Always keep on this device" from the context menu in File Explorer. Files created on the device are available offline by default.
Download all files now: This setting is equivalent to choosing the option to "Always keep on this device" from the context menu in File Explorer for the entire OneDrive folder. Selecting this option causes all files from the cloud to be downloaded, taking up disk space on the device. The behavior of this setting is equivalent to the legacy option of turning off Files On-Demand mode, with some improvements like updated icons.
This change only affects users who have Files On-Demand enabled. There is no change at this time for users that have the feature disabled from OneDrive settings or by admin policy.
2023-02-15MC MessagesWe have an update to the OneDrive sync app advanced settings for Files On-Demand on Windows. Previously, a toggle was shown to allow users to opt out of Files On-Demand. After this change, users who have Files On-Demand enabled will no longer see that toggle. Instead, users will see two buttons: Download files as you open them and Download all files now.
This message is associated with Microsoft 365 Roadmap ID 101520
[When this will happen:]
We will begin rolling out in early February and expect to complete rollout by late February.
Updated February 14, 2023: We have updated the rollout timeline below. Thank you for your patience.
We have an update to the OneDrive sync app advanced settings for Files On-Demand on Windows. Previously, a toggle was shown to allow users to opt out of Files On-Demand. After this change, users who have Files On-Demand enabled will no longer see that toggle. Instead, users will see two buttons: Download files as you open them and Download all files now.
This message is associated with Microsoft 365 Roadmap ID 101520
[When this will happen:]
We will begin rolling out in mid-March (previously early February) and expect to complete rollout by early April (previously late February).
2023-02-15MC TitleUpdated Files On-Demand Settings on Windows(Updated) Updated Files On-Demand Settings on Windows
2023-02-15MC Last Updated01/20/2023 07:27:362023-02-14T21:35:54Z
2023-02-15MC MessageTagNamesFeature update, User impact, Admin impactUpdated message, Feature update, User impact, Admin impact
2023-02-15MC End Time03/29/2023 09:00:002023-05-08T09:00:00Z

*starting April 2022

Last updated 1 year ago

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