MC1242772 – Set expiration policies for “People in your organization” sharing links in SharePoint and OneDrive

Product:

OneDrive, SharePoint

Platform:

Android, iOS, Mac, Online, US Instances, Web, Windows Desktop, World tenant

Status:

Rolling out

Change type:

New feature, User impact, Admin impact

Links:

553220

Details:

Summary:
Microsoft will roll out expiration policies for “People in your organization” sharing links in SharePoint and OneDrive starting mid-March 2026. Admins can set tenant-wide and site-level expiration limits to enhance data governance, with no default changes unless policies are configured. Existing links expire upon use after rollout.

Details:
[Introduction]
To help organizations reduce the risk of unintended long-term access to internal content, Microsoft is introducing expiration policies for "People in your organization" sharing links in SharePoint and OneDrive. This update enables administrators to automatically expire these sharing links after a defined period, supporting stronger data governance and minimizing exposure from stale links. Admins can configure maximum and recommended expiration timeframes separately for SharePoint sites and OneDrive, aligning link behavior with organizational security and compliance requirements.
This message is associated with Microsoft 365 Roadmap ID 553220.
[When this will happen]
General Availability (Worldwide): We will begin rolling out on mid-March 2026 and expect to complete by late May 2026.
General Availability (GCC, GCC High, DoD): We will begin rolling out on mid-March 2026 and expect to complete by late June 2026.

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2026-03-03

updated:
2026-03-03

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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MS workload name

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linked item details

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summary for non-techies**

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Direct effects for Operations**

Link Expiration Impact
Users may lose access to internal content unexpectedly if they attempt to use sharing links that have expired, leading to potential disruption in workflow and productivity.
   - roles: SharePoint Administrators, End Users
   - references: https://learn.microsoft.com/powershell/module/microsoft.online.sharepoint.powershell/set-sposite?view=sharepoint-ps, https://www.microsoft.com/microsoft-365/roadmap?id=553220

User Experience Degradation
Users may experience confusion and frustration if they are not informed about the new expiration policies, leading to a negative impact on user satisfaction and trust in the system.
   - roles: End Users, Helpdesk Teams
   - references: https://learn.microsoft.com/powershell/module/microsoft.online.sharepoint.powershell/set-spotenant?view=sharepoint-ps, https://www.microsoft.com/microsoft-365/roadmap?id=553220

Increased Support Requests
Helpdesk teams may face an increase in support requests from users who encounter expired links, leading to resource strain and longer resolution times.
   - roles: Helpdesk Teams, IT Support Staff
   - references: https://learn.microsoft.com/powershell/module/microsoft.online.sharepoint.powershell/set-sposite?view=sharepoint-ps, https://www.microsoft.com/microsoft-365/roadmap?id=553220

Configutation Options**

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Opportunities**

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Potentional Risks**

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Data Protection**

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IT Security**

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Hypothetical Work Council Statement**

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DPIA Draft**

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explanation for non-techies**

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