check before: 2025-11-01
Product:
Microsoft 365 admin center, Purview, Teams, Windows
Platform:
Mac, Online, US Instances, Windows Desktop, World tenant
Status:
In development
Change type:
Admin impact, New feature, Updated message, User impact
Links:
Details:
Summary:
Microsoft Teams will require explicit consent for recording and transcription in 1:1 VoIP calls starting December 2025. Administrators must enable this feature, which prompts participants for consent before recording their media. PSTN users are auto-consented, with explicit consent support coming later. Training and policy updates are advised.
Details:
Updated November 17, 2025: We have updated the timeline. Thank you for your patience.
[Introduction]
To enhance transparency and user control, Microsoft Teams is expanding the Explicit Recording Consent feature to include 1:1 Teams calls. This update ensures that participants must provide explicit consent before their media (audio, video, and content sharing) is included in any recording or transcription initiated by another user. This change supports privacy compliance and aligns with customer feedback requesting more granular consent controls.
This message is associated with Roadmap ID 503295.
[When this will happen:]
Targeted Release: Begins early December 2025, completes mid-December 2025.
General Availability (Worldwide, GCC): Begins mid-December 2025, completes mid-January 2026.
General Availability (GCC High): Begins late January 2026 (previously mid-January), completes early February 2026 (previously late January).
General Availability (DoD): Begins late January 2026, completes mid-February 2026 (previously mid-February).
Change Category:
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Scope:
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Release Phase:
General Availability, Targeted Release
Created:
2025-10-02
updated:
2025-11-18
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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summary for non-techies**
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Direct effects for Operations**
User Experience Disruption
Users may experience interruptions in their 1:1 calls due to the consent prompt, leading to frustration and potential delays in communication.
- roles: End Users, Customer Support Representatives
- references: https://learn.microsoft.com/microsoft-365/compliance/audit-log-activities?view=o365-worldwide, https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=503295
Increased Administrative Burden
Administrators will need to manage and enable the new consent feature, which may require additional training and policy updates, increasing their workload.
- roles: IT Administrators, Compliance Officers
- references: https://learn.microsoft.com/powershell/module/microsoftteams/set-csteamscallingpolicy?view=teams-ps#-explicitrecordingconsent, https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=503295
Compliance Risks
Failure to properly implement the consent feature may lead to compliance violations, especially regarding user privacy and data protection regulations.
- roles: Compliance Officers, Legal Advisors
- references: https://learn.microsoft.com/microsoft-365/compliance/audit-log-activities?view=o365-worldwide, https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=503295
Configutation Options**
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Opportunities**
Enhanced User Training and Awareness
With the introduction of explicit consent for recording in Teams 1:1 calls, there is an opportunity to develop comprehensive training programs that educate users about the new consent process. This can improve user confidence and compliance with privacy policies, fostering a culture of transparency and trust within the organization.
- next-steps: Create and distribute updated training materials and host informational sessions to explain the new consent requirements. Gather feedback to refine the training process and ensure it meets user needs.
- roles: HR Managers, Compliance Officers, Team Leaders
- references: https://learn.microsoft.com/microsoft-365/compliance/audit-log-activities?view=o365-worldwide, https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=503295
Policy Optimization for Compliance
The new policy setting provides a chance to review and optimize existing recording and transcription policies across the organization. By aligning these policies with the explicit consent requirement, organizations can enhance their compliance posture and mitigate potential legal risks associated with recording conversations without consent.
- next-steps: Conduct a policy review meeting with stakeholders to align recording policies with the new requirements. Update internal compliance documentation and communicate changes to all employees.
- roles: Compliance Officers, Legal Advisors, IT Administrators
- references: https://learn.microsoft.com/microsoft-365/compliance/audit-log-activities?view=o365-worldwide, https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=503295
Improved IT Administrative Processes
The implementation of explicit consent for recording can streamline IT administrative tasks by automating consent management and audit logging. This can reduce manual oversight and improve the efficiency of compliance monitoring and reporting processes.
- next-steps: Evaluate existing IT administrative workflows to identify areas where automation can be integrated. Develop scripts or use PowerShell commands to facilitate consent management and audit logging for Teams calls.
- roles: IT Administrators, System Engineers, Compliance Officers
- references: https://learn.microsoft.com/powershell/module/microsoftteams/set-csteamscallingpolicy?view=teams-ps#-explicitrecordingconsent, https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=503295
Potentional Risks**
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Data Protection**
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IT Security**
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Hypothetical Work Council Statement**
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DPIA Draft**
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explanation for non-techies**
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change history
| Date | Property | old | new |
| 2025-11-18 | MC Last Updated | 10/17/2025 19:19:29 | 2025-11-17T18:56:14Z |
| 2025-11-18 | MC Messages | Updated October 17, 2025: We have updated this MC ID. Thank you for your patience.
[Introduction] To enhance transparency and user control, Microsoft Teams is expanding the Explicit Recording Consent feature to include 1:1 Teams calls. This update ensures that participants must provide explicit consent before their media (audio, video, and content sharing) is included in any recording or transcription initiated by another user. This change supports privacy compliance and aligns with customer feedback requesting more granular consent controls. This message is associated with Roadmap ID 503295. [When this will happen:] Targeted Release: Begins early December 2025, completes mid-December 2025. General Availability (Worldwide, GCC): Begins mid-December 2025, completes mid-January 2026. General Availability (GCC High): Begins mid-January 2026, completes late January 2026. General Availability (DoD): Begins late January 2026, completes early February 2026. | Updated November 17, 2025: We have updated the timeline. Thank you for your patience.
[Introduction] To enhance transparency and user control, Microsoft Teams is expanding the Explicit Recording Consent feature to include 1:1 Teams calls. This update ensures that participants must provide explicit consent before their media (audio, video, and content sharing) is included in any recording or transcription initiated by another user. This change supports privacy compliance and aligns with customer feedback requesting more granular consent controls. This message is associated with Roadmap ID 503295. [When this will happen:] Targeted Release: Begins early December 2025, completes mid-December 2025. General Availability (Worldwide, GCC): Begins mid-December 2025, completes mid-January 2026. General Availability (GCC High): Begins late January 2026 (previously mid-January), completes early February 2026 (previously late January). General Availability (DoD): Begins late January 2026, completes mid-February 2026 (previously mid-February). |
| 2025-11-18 | MC End Time | 03/02/2026 09:00:00 | 2026-06-30T10:00:00Z |
| 2025-11-18 | MC Summary | Microsoft Teams will require explicit consent before recording or transcribing 1:1 VoIP calls, enhancing privacy and user control. This feature, off by default, can be enabled by admins and excludes PSTN users (auto-consented). Rollout begins December 2025, with training and policy updates recommended. | Microsoft Teams will require explicit consent for recording and transcription in 1:1 VoIP calls starting December 2025. Administrators must enable this feature, which prompts participants for consent before recording their media. PSTN users are auto-consented, with explicit consent support coming later. Training and policy updates are advised. |
| 2025-10-18 | MC MessageTagNames | New feature, User impact, Admin impact | Updated message, New feature, User impact, Admin impact |
| 2025-10-18 | MC Summary | Microsoft Teams will require explicit consent before recording or transcribing 1:1 PSTN or VoIP calls, enhancing privacy and compliance. This feature, off by default, can be enabled by admins and applies to desktop apps starting November 2025. Consent prompts disable participant media until granted. | Microsoft Teams will require explicit consent before recording or transcribing 1:1 VoIP calls, enhancing privacy and user control. This feature, off by default, can be enabled by admins and excludes PSTN users (auto-consented). Rollout begins December 2025, with training and policy updates recommended. |
| 2025-10-18 | MC Last Updated | 10/02/2025 00:38:21 | 2025-10-17T19:19:29Z |
| 2025-10-18 | MC Messages | [Introduction]
To enhance transparency and user control, Microsoft Teams is expanding the Explicit Recording Consent feature to include 1:1 calls made via the Public Switched Telephone Network (PSTN) or Teams Voice over Internet Protocol (VoIP). This update ensures that participants must provide explicit consent before their media (audio, video, and content sharing) is included in any recording or transcription initiated by another user. This change supports privacy compliance and aligns with customer feedback requesting more granular consent controls. This message is associated with Roadmap ID 503295. [When this will happen:] Targeted Release: Begins early November 2025, completes early November 2025. General Availability (Worldwide, GCC): Begins mid-November 2025, completes mid-November 2025. General Availability (GCC High): Begins late November 2025, completes early December 2025. General Availability (DoD): Begins early December 2025, completes early December 2025. | Updated October 17, 2025: We have updated this MC ID. Thank you for your patience.
[Introduction] To enhance transparency and user control, Microsoft Teams is expanding the Explicit Recording Consent feature to include 1:1 Teams calls. This update ensures that participants must provide explicit consent before their media (audio, video, and content sharing) is included in any recording or transcription initiated by another user. This change supports privacy compliance and aligns with customer feedback requesting more granular consent controls. This message is associated with Roadmap ID 503295. [When this will happen:] Targeted Release: Begins early December 2025, completes mid-December 2025. General Availability (Worldwide, GCC): Begins mid-December 2025, completes mid-January 2026. General Availability (GCC High): Begins mid-January 2026, completes late January 2026. General Availability (DoD): Begins late January 2026, completes early February 2026. |
| 2025-10-18 | MC How Affect | Who is affected:
Microsoft Teams administrators managing calling policies. Users participating in 1:1 PSTN or Teams VoIP calls where recording or transcription is initiated. What will happen: This feature applies to Microsoft Teams desktop apps on Windows and macOS. By default, Explicit Recording Consent is OFF and must be enabled by administrators. When enabled: Users initiating recording or transcription in 1:1 calls will trigger a consent prompt for the other participant. Until consent is granted, the participant's audio, video, and screen/content sharing will be disabled, and as a result, excluded from the recording. Administrators can apply this policy tenant-wide or to specific users. | Who is affected:
Microsoft Teams administrators managing calling policies. Users participating in 1:1 Teams VoIP calls where recording or transcription is initiated. Public Switched Telephone Network (PSTN) endpoints will be auto consented. Explicit consent support for PSTN will be included in a future release. What will happen: This feature applies to Microsoft Teams desktop apps on Windows and macOS. By default, Explicit Recording Consent is OFF and must be enabled by administrators. When enabled: Users initiating recording or transcription in 1:1 calls will trigger a consent prompt for the other VoIP participant. Until consent is granted, the participant's audio, video, and screen/content sharing will be disabled, and as a result, excluded from the recording. PSTN users will be auto-consented. Learn more at Manage Teams recording policies | Auto consent endpoints and platforms Administrators can apply this policy tenant-wide or to specific users. |
| 2025-10-18 | MC Title | New policy setting to require explicit consent for recording and transcription in Teams 1:1 calls | (Updated) New policy setting to require explicit consent for recording and transcription in Teams 1:1 calls |
| 2025-10-18 | MC End Time | 01/05/2026 09:00:00 | 2026-03-02T09:00:00Z |
Last updated 15 hours ago ago
