MC1148543 – (Updated) Microsoft Teams: Collaborative Notes in Chats

Product:

Microsoft 365 admin center, Microsoft Loop, Teams

Platform:

Online, Web, Windows Desktop, World tenant

Status:

In development

Change type:

New feature, Updated message, User impact

Links:

498159

Details:

Summary:
Microsoft Teams is introducing Collaborative Notes in group chats, enabling real-time co-creation of notes, agendas, and action items within the chat interface. Rolling out from late September to mid-November 2025, the feature is on by default and manageable via Teams Admin Center or PowerShell. No compliance issues identified.

Details:
Updated October 27, 2025: We have updated the content. Thank you for your patience.
Introduction
We're introducing Teams Collaborative Notes (powered by Loop) in group chats across desktop and web experiences. This feature enables users to co-create and edit notes, agendas, and action items directly within the Teams chat interface, enhancing real-time collaboration without switching contexts.
This message is associated with Roadmap ID 498159.
When this will happen
Targeted Release: Rollout begins late September (previously early September) and completes by late October 2025 (previously early October).
General Availability: Rollout begins early November 2025 (previously early October) and completes by mid November 2025 (previously late October).

Change Category:
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Scope:
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Release Phase:
General Availability, Targeted Release

Created:
2025-09-06

updated:
2025-10-28

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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MS workload name

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linked item details

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summary for non-techies**

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Direct effects for Operations**

User Confusion
Users may be confused about the new Notes tab and its functionalities, leading to decreased productivity as they learn to navigate the new feature.
   - roles: End Users, Team Leaders
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=498159

Increased Support Requests
The introduction of Collaborative Notes may lead to an increase in support requests as users encounter issues or have questions about the new feature.
   - roles: IT Support, Help Desk Staff
   - references: https://learn.microsoft.com/powershell/module/microsoftteams/set-csteamsmessagingconfiguration?view=teams-ps#-messagingnotes

Collaboration Disruption
Without proper preparation, teams may experience disruptions in their collaboration processes as they adjust to the new feature, potentially leading to missed deadlines.
   - roles: Project Managers, Team Members
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=498159

Data Overload
The ability to co-create notes in real-time may lead to information overload, making it difficult for users to track important action items and decisions.
   - roles: End Users, Team Leaders
   - references: https://learn.microsoft.com/powershell/module/microsoftteams/set-csteamsmessagingconfiguration?view=teams-ps#-messagingnotes

Resistance to Change
Some users may resist adopting the new feature, preferring traditional methods of note-taking, which could hinder overall team collaboration.
   - roles: End Users, Team Leaders
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=498159

Configutation Options**

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Opportunities**

Enhanced Collaboration and Productivity
The introduction of Collaborative Notes in Microsoft Teams will significantly improve team collaboration by allowing real-time co-creation of notes, agendas, and action items within the chat interface. This will streamline communication and reduce the need for external tools, leading to increased productivity.
   - next-steps: Encourage teams to utilize the new Notes tab for their meetings and discussions. Provide training sessions to familiarize users with the feature and its capabilities, emphasizing its benefits for team collaboration.
   - roles: Project Managers, Team Leaders, Productivity Coaches
   - references: https://learn.microsoft.com/powershell/module/microsoftteams/set-csteamsmessagingconfiguration?view=teams-ps#-messagingnotes, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=498159

Centralized Information Management
Collaborative Notes allows for the organization of key information within the chat, which can help in maintaining a single source of truth for team discussions. This can reduce information silos and ensure that all team members have access to the latest updates and decisions.
   - next-steps: Implement guidelines on how to effectively use Collaborative Notes for documenting key decisions and action items. Monitor usage to ensure that information is consistently updated and accessible.
   - roles: Operations Managers, Knowledge Managers, Team Members
   - references: https://learn.microsoft.com/powershell/module/microsoftteams/set-csteamsmessagingconfiguration?view=teams-ps#-messagingnotes, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=498159

Reduced Administrative Overhead
With the ability to create and edit notes directly within Teams, the need for separate documentation tools is diminished. This can lead to reduced administrative overhead and lower licensing costs associated with third-party note-taking or project management applications.
   - next-steps: Assess current tools being used for note-taking and project management to identify potential cost savings. Communicate the benefits of using Collaborative Notes to all team members to encourage adoption.
   - roles: IT Administrators, Finance Managers, Procurement Officers
   - references: https://learn.microsoft.com/powershell/module/microsoftteams/set-csteamsmessagingconfiguration?view=teams-ps#-messagingnotes, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=498159

Potentional Risks**

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IT Security**

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explanation for non-techies**

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