MC1144653 – (Updated) Teams Rooms on Windows: Support for facilitator agent in scheduled and ad hoc meetings

Product:

Copilot, Teams

Platform:

Android, Online, Windows Desktop, World tenant

Status:

Rolling out

Change type:

New feature, Updated message, User impact

Links:

499891

Details:

Summary:
Microsoft Teams Rooms on Windows will support a Facilitator Agent in meetings, providing AI-generated notes, chat interactions, and an agenda timer on the front-of-room display. Public preview runs from March to September 2025; general availability from October to November 2025. No user action required.

Details:
Updated September 3, 2025: We have updated the timeline. Thank you for your patience.
Introduction
We are enhancing the hybrid meeting experience in Microsoft Teams Rooms with the introduction of the Facilitator Agent. When a Facilitator Agent is invited to a scheduled meeting, participants joining from a Teams Rooms device will see a more structured and interactive view on the front-of-room display. This includes the agent's chat interactions, real-time AI-generated notes, and an agenda timer.
This message is associated with Roadmap ID 499891.
When this will happen
Public Preview (Worldwide): Rollout began late March 2025 and completes by late September 2025.
General Availability (Worldwide): Rollout begins late October 2025 and completes by late November 2025.
Meeting experience:
In-room participants will have controls on the center-of-room console to toggle the main screen between the AI notes and the meeting chat.
Users can also view or dismiss the agenda timer.
This allows for a more focused and productive meeting environment.
What you can do to prepare
No action is needed
Compliance considerations
No compliance considerations identified, review as appropriate for your organization.

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2025-08-30

updated:
2025-09-04

Task Type

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Docu to Check

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MS Preperations

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MS Urgency

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MS workload name

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linked item details

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summary for non-techies**

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Direct effects for Operations**

User Experience Disruption
If the Facilitator Agent is introduced without proper preparation, users may experience confusion regarding the new features, such as toggling between AI notes and chat, leading to decreased meeting productivity.
   - roles: Meeting Participants, IT Support Staff
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=499891

Technical Integration Issues
The integration of the Facilitator Agent may lead to technical issues if not properly tested, such as software bugs or compatibility problems with existing Teams Rooms setups, resulting in meeting disruptions.
   - roles: IT Operations Manager, System Administrators
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=499891

Configutation Options**

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explanation for non-techies**

Microsoft Teams Rooms on Windows is introducing a new feature called the Facilitator Agent, designed to enhance the meeting experience by making it more organized and interactive. Imagine you're hosting a meeting in a conference room, and there's a virtual assistant on the big screen helping everyone stay on track. This assistant, or Facilitator Agent, provides AI-generated notes, manages chat interactions, and keeps an agenda timer visible for everyone in the room.

Think of it like having a smart assistant who takes notes for you, reminds you of the meeting agenda, and helps manage the flow of conversation, all without needing any extra effort from you. Just like a good meeting facilitator in real life, this agent helps ensure that meetings are productive and focused.

For those in the room, the main screen can be toggled between viewing the AI-generated notes and the ongoing chat, similar to flipping between pages in a notebook to see different sections. The agenda timer is like having a clock that reminds everyone how much time is left for each topic, helping to keep the meeting on schedule.

This feature will be available in two phases: a public preview from March to September 2025, and general availability from October to November 2025. There's no need for any additional setup or action from users, as the rollout will happen automatically. It's designed to seamlessly integrate into your existing Teams Rooms setup, making meetings more efficient without any extra hassle.

In summary, the Facilitator Agent is like having a digital co-host in your meetings, ensuring everything runs smoothly and efficiently, much like a well-organized event planner who keeps everything on track.