MC1138798 – (Updated) Build SharePoint automations with Workflows—now aligned with the Teams experience

Product:

Power Automate, SharePoint, Teams

Platform:

Linux, Mac, Online, Windows Desktop, World tenant

Status:

Rolling out

Change type:

New feature, Updated message

Links:

MC1121517
491632

Details:

Summary:
SharePoint introduces a new Workflows experience aligned with Teams, powered by Power Automate, simplifying automation across Microsoft 365. It features a streamlined interface, template library, natural language flow creation, and a Madlib-style editor. Rollout begins mid-November 2025, with no admin action required. Existing workflows remain unaffected.

Details:
Updated October 17, 2025: We have updated the expected rollout dates for this MC ID. Thank you for your patience.
Introduction
We're introducing a new way to build automations in SharePoint using Workflows-the same fast, intuitive experience available in the Teams Workflows app. This update simplifies automation across SharePoint, Teams, and Microsoft 365, helping users streamline tasks like notifications, approvals, and file actions with just a few clicks.
Powered by Power Automate, Workflows offers a consistent experience across platforms and reduces the complexity of previous automation methods.
This message is associated with Roadmap ID 491632 and MC1121517.
When this will happen
Targeted Release: Begins mid-November 2025 (previously mid-September); expected completion by end of December 2025 (previously end of September).
General Availability: Begins early February 2026 (previously mid-October); expected completion by end of February 2026 (previously mid-November).

Change Category:
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Scope:
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Release Phase:
General Availability, Preview, Targeted Release

Created:
2025-08-21

updated:
2025-10-18

Public Preview Start Date

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Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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summary for non-techies**

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Direct effects for Operations**

User Interface Changes
The introduction of a new Workflows button and a consolidated menu may confuse users who are accustomed to the previous layout, leading to potential inefficiencies in task execution.
   - roles: End Users, Team Leaders
   - references: https://support.microsoft.com/office/browse-and-add-workflows-in-microsoft-teams-4998095c-8b72-4b0e-984c-f2ad39e6ba9a, https://support.microsoft.com/office/create-a-flow-for-a-list-or-library-a9c3e03b-0654-46af-a254-20252e580d01

Training and Documentation Gaps
Existing training materials may become outdated, leading to user frustration and decreased productivity as users struggle to adapt to the new workflows without proper guidance.
   - roles: Trainers, End Users
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=491632

Potential Workflow Disruptions
While existing workflows are stated to remain unaffected, any unforeseen issues during the transition could disrupt ongoing processes, impacting user trust and workflow reliability.
   - roles: Project Managers, End Users
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=491632

Configutation Options**

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Opportunities**

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Potentional Risks**

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Data Protection**

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IT Security**

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Hypothetical Work Council Statement**

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DPIA Draft**

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explanation for non-techies**

Imagine you're planning a big event, like a wedding. In the past, you might have had a binder full of checklists, vendor contacts, and schedules. You'd manually call or email each vendor to confirm details, check off tasks as you completed them, and constantly update your plans. It was effective but time-consuming and prone to errors if you missed a step.

Now, imagine you have a digital assistant that helps you manage everything. This assistant can automatically send reminders to vendors, update your schedule when something changes, and even suggest new tasks based on your goals. You just tell it what you want, and it handles the rest, freeing you up to focus on the big picture.

This is similar to the new Workflows experience in SharePoint and Teams. Previously, creating automations in these platforms was like using that binder—effective but a bit cumbersome. You had to navigate through various menus and manually set up each step of the process. With the new Workflows experience, powered by Power Automate, it's like having that digital assistant. You can describe what you want to achieve in simple language, and the system helps you create the automation with just a few clicks.

The new interface is streamlined, making it easier to find and use templates for common tasks, like sending notifications or managing approvals. It's designed to be intuitive, so even if you're not an expert in automation, you can set up workflows quickly and efficiently. This update is rolling out in stages, starting in November 2025, and will be fully available by early 2026. Importantly, it doesn't require any action from administrators, and existing workflows will continue to function as they always have.

In essence, this update is about making your work life as seamless as possible, allowing you to focus on what really matters without getting bogged down in the details. It's like moving from that old binder to a smart, digital assistant that keeps everything running smoothly in the background.