check before: 2025-07-01
Product:
Microsoft 365 admin center, Teams
Platform:
Online, Web, Windows Desktop, World tenant
Status:
In development
Change type:
Admin impact, New feature, Updated message, User impact
Links:
Details:
Summary:
Starting mid-January 2026, admins can manage Microsoft 365 certified Teams apps via rule-based controls in the Teams admin center under org-wide settings, customizing app availability by permissions and publisher. This feature enhances security and requires no prior admin action; it will be disabled by default.
Details:
Updated November 12, 2025: We have updated the timeline. Thank you for your patience.
This feature will empower administrators to manage the availability of trusted Microsoft Teams apps based on rules, for enhanced security. Admins will be able to manage Microsoft 365 certified apps in the Teams admin center through a new control in Org-wide settings. You can further customize the availability of these apps based on permissions accessed and publisher names. The system automatically checks the Microsoft 365 certified apps that meet all the conditions you specify and makes those apps available.
This message is associated with Microsoft 365 Roadmap ID 485712.
[When this will happen:]
General Availability (Worldwide): We will begin rolling out mid-January 2026 (previously early December 2025) and expect to complete by early February 2026 (previously mid-December 2025).
Change Category:
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Scope:
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Release Phase:
General Availability
Created:
2025-05-30
updated:
2025-11-12
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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Pictures
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summary for non-techies**
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Direct effects for Operations**
Limited App Availability
If the new rule-based controls are not configured, users may find that essential third-party apps they rely on are disabled by default, leading to disruptions in their workflow.
- roles: End Users, Team Leaders
- references: https://learn.microsoft.com/microsoftteams/manage-apps#manage-org-wide-app-settings, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=485712
User Confusion
Users may be confused about the sudden unavailability of certain apps, leading to frustration and decreased productivity as they attempt to understand the changes without prior notice.
- roles: End Users, Support Staff
- references: https://learn.microsoft.com/microsoftteams/manage-apps#manage-org-wide-app-settings, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=485712
Increased Support Requests
The change may lead to an influx of support requests from users who are unable to access necessary applications, overwhelming the IT support team.
- roles: Support Staff, IT Administrators
- references: https://learn.microsoft.com/microsoftteams/manage-apps#manage-org-wide-app-settings, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=485712
Security Risks
Without proper configuration, there may be a risk of exposing users to unverified third-party apps, potentially leading to security vulnerabilities.
- roles: IT Administrators, Security Officers
- references: https://learn.microsoft.com/microsoftteams/manage-apps#manage-org-wide-app-settings, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=485712
Documentation Gaps
Existing documentation may not reflect the new changes, leading to inconsistencies and confusion among users regarding app usage and policies.
- roles: End Users, Documentation Specialists
- references: https://learn.microsoft.com/microsoftteams/manage-apps#manage-org-wide-app-settings, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=485712
Configutation Options**
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Opportunities**
Enhanced Security Management
With the new rule-based controls, administrators can ensure that only trusted and compliant third-party apps are available to users, significantly reducing the risk of security breaches from unverified applications.
- next-steps: Review the current app configurations and identify any third-party apps that may pose security risks. Develop a list of trusted apps that meet the new criteria for availability.
- roles: IT Administrators, Security Officers, Compliance Managers
- references: https://learn.microsoft.com/microsoftteams/manage-apps#manage-org-wide-app-settings, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=485712
Streamlined App Management
The ability to manage app availability through org-wide settings allows for more efficient management of applications, reducing the administrative burden of managing app permissions on a per-user basis.
- next-steps: Train IT staff on the new app management features and create a process for regularly reviewing and updating app permissions based on organizational needs.
- roles: IT Administrators, Operations Managers
- references: https://learn.microsoft.com/microsoftteams/manage-apps#manage-org-wide-app-settings, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=485712
Improved User Experience
By customizing app availability based on user roles and permissions, users will have a more tailored experience, accessing only the apps that are relevant to their work, thereby increasing productivity.
- next-steps: Conduct a survey to gather user feedback on app usage and preferences, and adjust app availability settings accordingly to enhance user satisfaction.
- roles: End Users, Department Heads, Team Leaders
- references: https://learn.microsoft.com/microsoftteams/manage-apps#manage-org-wide-app-settings, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=485712
Potentional Risks**
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Data Protection**
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IT Security**
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Hypothetical Work Council Statement**
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DPIA Draft**
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explanation for non-techies**
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change history
| Date | Property | old | new |
| 2025-11-12 | MC Last Updated | 10/17/2025 19:34:50 | 2025-11-12T18:14:51Z |
| 2025-11-12 | MC Messages | Updated October 17, 2025: We have updated the timeline. Thank you for your patience.
This feature will empower administrators to manage the availability of trusted Microsoft Teams apps based on rules, for enhanced security. Admins will be able to manage Microsoft 365 certified apps in the Teams admin center through a new control in Org-wide settings. You can further customize the availability of these apps based on permissions accessed and publisher names. The system automatically checks the Microsoft 365 certified apps that meet all the conditions you specify and makes those apps available. This message is associated with Microsoft 365 Roadmap ID 485712. [When this will happen:] General Availability (Worldwide): We will begin rolling out early December 2025 (previously mid-November) and expect to complete by mid-December 2025 (previously early December). | Updated November 12, 2025: We have updated the timeline. Thank you for your patience.
This feature will empower administrators to manage the availability of trusted Microsoft Teams apps based on rules, for enhanced security. Admins will be able to manage Microsoft 365 certified apps in the Teams admin center through a new control in Org-wide settings. You can further customize the availability of these apps based on permissions accessed and publisher names. The system automatically checks the Microsoft 365 certified apps that meet all the conditions you specify and makes those apps available. This message is associated with Microsoft 365 Roadmap ID 485712. [When this will happen:] General Availability (Worldwide): We will begin rolling out mid-January 2026 (previously early December 2025) and expect to complete by early February 2026 (previously mid-December 2025). |
| 2025-11-12 | MC End Time | 02/02/2026 08:00:00 | 2026-03-11T08:00:00Z |
| 2025-11-12 | MC Summary | Microsoft Teams will enable rule-based management of Microsoft 365 certified third-party apps via org-wide settings in the Teams admin center, allowing admins to control app availability based on permissions and publishers. Rollout begins early December 2025, with no admin action required; the feature is disabled by default. | Starting mid-January 2026, admins can manage Microsoft 365 certified Teams apps via rule-based controls in the Teams admin center under org-wide settings, customizing app availability by permissions and publisher. This feature enhances security and requires no prior admin action; it will be disabled by default. |
| 2025-10-18 | MC Messages | Updated September 18, 2025: We have updated the timeline. Thank you for your patience.
This feature will empower administrators to manage the availability of trusted Microsoft Teams apps based on rules, for enhanced security. Admins will be able to manage Microsoft 365 certified apps in the Teams admin center through a new control in Org-wide settings. You can further customize the availability of these apps based on permissions accessed and publisher names. The system automatically checks the Microsoft 365 certified apps that meet all the conditions you specify and makes those apps available. This message is associated with Microsoft 365 Roadmap ID 485712. [When this will happen:] General Availability (Worldwide): We will begin rolling out mid-November 2025 and expect to complete by early December 2025. | Updated October 17, 2025: We have updated the timeline. Thank you for your patience.
This feature will empower administrators to manage the availability of trusted Microsoft Teams apps based on rules, for enhanced security. Admins will be able to manage Microsoft 365 certified apps in the Teams admin center through a new control in Org-wide settings. You can further customize the availability of these apps based on permissions accessed and publisher names. The system automatically checks the Microsoft 365 certified apps that meet all the conditions you specify and makes those apps available. This message is associated with Microsoft 365 Roadmap ID 485712. [When this will happen:] General Availability (Worldwide): We will begin rolling out early December 2025 (previously mid-November) and expect to complete by mid-December 2025 (previously early December). |
| 2025-10-18 | MC Last Updated | 09/18/2025 21:41:17 | 2025-10-17T19:34:50Z |
| 2025-10-18 | MC Summary | Microsoft Teams will enable admins to manage Microsoft 365 certified third-party apps by rules in org-wide settings, enhancing security. This feature rolls out globally from mid-July to mid-October 2025, allowing bulk app availability control based on permissions and publishers, with no prior admin action needed. | Microsoft Teams will enable rule-based management of Microsoft 365 certified third-party apps via org-wide settings in the Teams admin center, allowing admins to control app availability based on permissions and publishers. Rollout begins early December 2025, with no admin action required; the feature is disabled by default. |
| 2025-09-19 | MC Last Updated | 08/08/2025 20:20:23 | 2025-09-18T21:41:17Z |
| 2025-09-19 | MC Messages | Updated August 8, 2025: We have updated the content. Thank you for your patience.
This feature will empower administrators to manage the availability of trusted Microsoft Teams apps based on rules, for enhanced security. Admins will be able to manage Microsoft 365 certified apps in the Teams admin center through a new control in Org-wide settings. You can further customize the availability of these apps based on permissions accessed and publisher names. The system automatically checks the Microsoft 365 certified apps that meet all the conditions you specify and makes those apps available. This message is associated with Microsoft 365 Roadmap ID 485712. [When this will happen:] General Availability (Worldwide): We will begin rolling out mid-September 2025 (earlier mid-July 2025) and expect to complete by mid-October (earlier August 2025) | Updated September 18, 2025: We have updated the timeline. Thank you for your patience.
This feature will empower administrators to manage the availability of trusted Microsoft Teams apps based on rules, for enhanced security. Admins will be able to manage Microsoft 365 certified apps in the Teams admin center through a new control in Org-wide settings. You can further customize the availability of these apps based on permissions accessed and publisher names. The system automatically checks the Microsoft 365 certified apps that meet all the conditions you specify and makes those apps available. This message is associated with Microsoft 365 Roadmap ID 485712. [When this will happen:] General Availability (Worldwide): We will begin rolling out mid-November 2025 and expect to complete by early December 2025. |
| 2025-09-19 | MC End Time | 11/24/2025 08:00:00 | 2026-02-02T08:00:00Z |
| 2025-08-09 | MC Messages | Updated June 25, 2025: We have updated the timeline below. Thank you for your patience.
This feature will empower administrators to manage the availability of trusted Microsoft Teams apps based on rules, for enhanced security. Admins will be able to manage Microsoft 365 certified apps in the Teams admin center through a new control in Org-wide settings. You can further customize the availability of these apps based on permissions accessed and publisher names. The system automatically checks the Microsoft 365 certified apps that meet all the conditions you specify and makes those apps available. Note: This feature will be ON by default. This message is associated with Microsoft 365 Roadmap ID 485712. [When this will happen:] General Availability (Worldwide): We will begin rolling out mid-September 2025 (earlier mid-July 2025) and expect to complete by mid-October (earlier August 2025) | Updated August 8, 2025: We have updated the content. Thank you for your patience.
This feature will empower administrators to manage the availability of trusted Microsoft Teams apps based on rules, for enhanced security. Admins will be able to manage Microsoft 365 certified apps in the Teams admin center through a new control in Org-wide settings. You can further customize the availability of these apps based on permissions accessed and publisher names. The system automatically checks the Microsoft 365 certified apps that meet all the conditions you specify and makes those apps available. This message is associated with Microsoft 365 Roadmap ID 485712. [When this will happen:] General Availability (Worldwide): We will begin rolling out mid-September 2025 (earlier mid-July 2025) and expect to complete by mid-October (earlier August 2025) |
| 2025-08-09 | MC How Affect | Before this rollout, you cannot manage at bulk the availability of Microsoft 365 certified apps. They are only controlled by third-party app tenant settings.
After this rollout, you can manage Microsoft 365 certified apps availability from org-wide settings in the Teams admin center at Manage apps > Actions > Org-wide app settings > Microsoft 365 certified apps. The All apps available option will be on by default after this rollout. You can configure additional criteria from the Customize availability option | Before this rollout, you cannot manage at bulk the availability of Microsoft 365 certified apps. They are only controlled by third-party app tenant settings.
After this rollout, you can manage Microsoft 365 certified apps availability from org-wide settings in the Teams admin center at Manage apps > Actions > Org-wide app settings > Microsoft 365 certified apps. You can configure additional criteria from the Customize availability option |
| 2025-08-09 | MC Last Updated | 07/25/2025 16:50:09 | 2025-08-08T20:20:23Z |
| 2025-08-09 | MC prepare | This rollout will happen automatically by the specified dates with no admin action required before the rollout. Review your current configuration to assess the impact on your organization. You may want to notify your users about this change and update any relevant documentation.
No action is required for the tenants who have turned on Org-wide app settings for third-party apps. For tenants who have turned off Org-wide app settings for third-party apps, we recommend you review the NEW tenant settings described in this message. We will update this post with the final GA timeline closer to launch time. After the feature releases in your tenant, you will have 30 days to make changes to these settings before they start affecting the availability of Microsoft 365 certified apps. The 30-day delayed impact to availability of these apps is a one-time occurrence for this launch. After this 30-day period, the settings will have immediate impact, honoring the NEW tenant settings to manage the availability of these apps. Learn more: Manage org-wide app settings in Manage your apps in the Microsoft Teams admin center - Microsoft Teams | Microsoft Learn (will be updated before rollout) https://learn.microsoft.com/microsoftteams/manage-apps#manage-org-wide-app-settings https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=485712 | This rollout will happen automatically by the specified dates with no admin action required before or after the rollout. Review your current configuration to assess the impact on your organization. You may want to notify your users about this change and update any relevant documentation. This new control will be disabled by default.
Learn more: Manage org-wide app settings in Manage your apps in the Microsoft Teams admin center - Microsoft Teams | Microsoft Learn (will be updated before rollout) https://learn.microsoft.com/microsoftteams/manage-apps#manage-org-wide-app-settings https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=485712 |
| 2025-08-09 | MC Summary | Microsoft Teams will enable admins to manage Microsoft 365 certified third-party apps via rule-based controls in org-wide settings, starting mid-September 2025. This feature, ON by default, allows bulk app availability management based on permissions and publishers, with a 30-day adjustment period after rollout. | Microsoft Teams will enable admins to manage Microsoft 365 certified third-party apps by rules in org-wide settings, enhancing security. This feature rolls out globally from mid-July to mid-October 2025, allowing bulk app availability control based on permissions and publishers, with no prior admin action needed. |
| 2025-07-26 | MC Last Updated | 06/25/2025 22:20:16 | 2025-07-25T16:50:09Z |
| 2025-07-26 | MC Messages | Updated June 25, 2025: We have updated the timeline below. Thank you for your patience.
This feature will empower administrators to manage the availability of trusted Microsoft Teams apps based on rules, for enhanced security. Admins will be able to manage Microsoft 365 certified apps in the Teams admin center through a new control in Org-wide settings. You can further customize the availability of these apps based on permissions accessed and publisher names. The system automatically checks the Microsoft 365 certified apps that meet all the conditions you specify and makes those apps available. Note: This feature will be ON by default. This message is associated with Microsoft 365 Roadmap ID 485712. [When this will happen:] General Availability (Worldwide): We will begin rolling out mid-August 2025 and expect to complete by early September 2025 | Updated June 25, 2025: We have updated the timeline below. Thank you for your patience.
This feature will empower administrators to manage the availability of trusted Microsoft Teams apps based on rules, for enhanced security. Admins will be able to manage Microsoft 365 certified apps in the Teams admin center through a new control in Org-wide settings. You can further customize the availability of these apps based on permissions accessed and publisher names. The system automatically checks the Microsoft 365 certified apps that meet all the conditions you specify and makes those apps available. Note: This feature will be ON by default. This message is associated with Microsoft 365 Roadmap ID 485712. [When this will happen:] General Availability (Worldwide): We will begin rolling out mid-September 2025 (earlier mid-July 2025) and expect to complete by mid-October (earlier August 2025) |
| 2025-07-26 | MC End Time | 10/20/2025 09:00:00 | 2025-11-24T08:00:00Z |
| 2025-07-26 | MC Summary | Admins can manage Microsoft 365 certified apps in Teams based on rules for enhanced security. The feature rolls out from mid-August to early September 2025 and will be on by default. Review current configurations and notify users. No action is needed if Org-wide app settings are already enabled. | Microsoft Teams will enable admins to manage Microsoft 365 certified third-party apps via rule-based controls in org-wide settings, starting mid-September 2025. This feature, ON by default, allows bulk app availability management based on permissions and publishers, with a 30-day adjustment period after rollout. |
| 2025-06-26 | MC MessageTagNames | New feature, User impact, Admin impact | Updated message, New feature, User impact, Admin impact |
| 2025-06-26 | MC Summary | Admins will be able to manage the availability of Microsoft 365 certified apps in Teams based on rules for enhanced security. This feature will be on by default and will roll out from mid-July to early August 2025. No action is required before the rollout, but review current configurations and notify users. | Admins can manage Microsoft 365 certified apps in Teams based on rules for enhanced security. The feature rolls out from mid-August to early September 2025 and will be on by default. Review current configurations and notify users. No action is needed if Org-wide app settings are already enabled. |
| 2025-06-26 | MC Last Updated | 05/30/2025 01:14:32 | 2025-06-25T22:20:16Z |
| 2025-06-26 | MC Messages | This feature will empower administrators to manage the availability of trusted Microsoft Teams apps based on rules, for enhanced security. Admins will be able to manage Microsoft 365 certified apps in the Teams admin center through a new control in Org-wide settings. You can further customize the availability of these apps based on permissions accessed and publisher names. The system automatically checks the Microsoft 365 certified apps that meet all the conditions you specify and makes those apps available. Note: This feature will be ON by default.
This message is associated with Microsoft 365 Roadmap ID 485712. [When this will happen:] General Availability (Worldwide): We will begin rolling out mid-July 2025 and expect to complete by early August 2025. | Updated June 25, 2025: We have updated the timeline below. Thank you for your patience.
This feature will empower administrators to manage the availability of trusted Microsoft Teams apps based on rules, for enhanced security. Admins will be able to manage Microsoft 365 certified apps in the Teams admin center through a new control in Org-wide settings. You can further customize the availability of these apps based on permissions accessed and publisher names. The system automatically checks the Microsoft 365 certified apps that meet all the conditions you specify and makes those apps available. Note: This feature will be ON by default. This message is associated with Microsoft 365 Roadmap ID 485712. [When this will happen:] General Availability (Worldwide): We will begin rolling out mid-August 2025 and expect to complete by early September 2025 |
| 2025-06-26 | MC Title | Microsoft Teams: Rule-based enablement of Microsoft 365 third-party apps in the Teams admin center | (Updated) Microsoft Teams: Rule-based enablement of Microsoft 365 third-party apps in the Teams admin center |
| 2025-06-26 | MC End Time | 09/30/2025 09:00:00 | 2025-10-20T09:00:00Z |
Last updated 3 days ago ago
