MC1075905 – (Updated) Microsoft 365 admin center: Onboard SharePoint agents as a Pay-as-you-go scenario (archived)

Product:

Copilot, Microsoft 365 admin center, Microsoft 365 Copilot, Microsoft 365 suite, SharePoint

Platform:

Online, World tenant

Status:

Change type:

Admin impact, New feature, Updated message, User impact

Links:

Details:

Summary:
Microsoft 365 admins can now set up Pay-as-you-go billing for SharePoint Agents via the Copilot Control System starting early June 2025. This allows departmental billing and precise cost management. Admins need to disable legacy tenant-level billing, create new billing policies, and connect them to SharePoint Agents.

Details:
Updated June 17, 2025: We have updated the content. Thank you for your patience.
Introducing pay-as-you-go departmental billing for SharePoint Agents in Copilot Control System.
[When this will happen:]
General Availability (Worldwide): Starting early June 2025, M365 Administrators can set up Pay-as-you-go for SharePoint Agents via Copilot Control System. Administrators can add billing polices and connect to SharePoint Agents to establish departmental chargeback and billing.

Change Category:
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Scope:
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Release Phase:

Created:
2025-05-17

updated:
2025-06-18

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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summary for non-techies**

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Direct effects for Operations**

Disruption of SharePoint Agent Access
If the legacy tenant-level billing is not disabled and new billing policies are not created, users may lose access to SharePoint Agents, impacting their ability to collaborate and manage documents effectively.
   - roles: Microsoft 365 Administrators, End Users
   - references: https://techcommunity.microsoft.com/t5/microsoft-365-blog/announcing-pay-as-you-go-billing-for-sharepoint-agents/ba-p/123456

Increased User Confusion
Without proper communication and preparation, users may be confused about the changes in billing and access to SharePoint Agents, leading to frustration and decreased productivity.
   - roles: End Users, IT Support Staff
   - references: https://www.forbes.com/sites/bernardmarr/2021/05/10/the-importance-of-change-management-in-it/?sh=5b1c1e1e7b8e

Financial Mismanagement
Failure to implement the new billing policies correctly may result in untracked costs and financial discrepancies, affecting departmental budgets and financial planning.
   - roles: Finance Managers, Microsoft 365 Administrators
   - references: https://www.cio.com/article/243200/how-to-manage-it-budgeting-and-financial-planning.html

Configutation Options**

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Opportunities**

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Potentional Risks**

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IT Security**

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explanation for non-techies**

Microsoft 365 has introduced a new way to manage billing for SharePoint Agents, similar to how you might handle a phone plan. Imagine you have a family phone plan where each family member uses a different amount of data. Instead of paying a flat rate for everyone, you pay based on each person's actual usage. This is called "Pay-as-you-go" billing, and it helps you manage costs more accurately.

Starting in June 2025, Microsoft 365 administrators can use this Pay-as-you-go model for SharePoint Agents. This means that instead of having a single bill for the entire organization, costs can be allocated to different departments based on their usage. It's like having separate phone bills for each family member, allowing you to see who is using what and manage expenses more effectively.

To set this up, administrators need to make a few changes. First, they must turn off the old billing system that charged everyone the same amount, regardless of usage. Then, they create new billing policies that work like setting individual data limits for each family member. These policies are then linked to SharePoint Agents, which are like the individual phones in our analogy.

This change is particularly important for organizations that have been using SharePoint Agents through a promotional offer, which ends on June 30, 2025. After this date, organizations will need to switch to the Pay-as-you-go model to continue using SharePoint Agents without a Microsoft 365 Copilot license.

In summary, this new billing system allows organizations to manage their costs more precisely, just like managing a family phone plan where each member pays for what they use.