check before: 2025-07-01
Product:
Microsoft 365 Apps, OneDrive, Purview Information Protection
Platform:
Online, World tenant
Status:
Change type:
Admin impact, New feature, Updated message
Links:
Details:
Summary:
The planned OneDrive "Export as PDF" feature, allowing users to convert Word, Excel, and PowerPoint files to PDF within OneDrive, will not be rolled out at this time. It requires appropriate permissions and IRM settings, and will be enabled by default when available.
Details:
Updated July 24, 2025: After further review, we are not able to roll this out at this time. We apologize for any inconvenience.
Coming soon for Microsoft OneDrive: The new Export as PDF feature provides a simple method for users to transform their files into PDF format. With one click, users can create a PDF version of their file, without having to leave their workflow.
[When this will happen:]
General Availability (Worldwide): We will communicate via Message center when we are ready to proceed.
Change Category:
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Scope:
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Release Phase:
Created:
2025-05-15
updated:
2025-07-25
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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Pictures
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summary for non-techies**
Microsoft OneDrive is introducing an "Export as PDF" feature to convert Word, Excel, and PowerPoint files into PDFs directly within OneDrive, but its rollout has been delayed to ensure proper permissions and Information Rights Management settings are in place.
Direct effects for Operations**
Feature Unavailability
Users may attempt to use the Export as PDF feature without having the necessary permissions or IRM settings, leading to failed operations and frustration.
- roles: End Users, IT Support
- references: https://support.microsoft.com/office/create-a-new-shared-library-from-onedrive-for-work-or-school-345c8599-05d8-4bf8-9355-2b5cfabe04d0
User Training and Documentation
Lack of preparation for the new feature may result in outdated training materials, causing confusion among users about how to use the Export as PDF functionality effectively.
- roles: Training Coordinators, End Users
- references: https://support.microsoft.com/office/create-a-new-shared-library-from-onedrive-for-work-or-school-345c8599-05d8-4bf8-9355-2b5cfabe04d0
Configutation Options**
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Data Protection**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2025-07-25 | MC Last Updated | 06/27/2025 23:11:08 | 2025-07-24T21:54:11Z |
| 2025-07-25 | MC Messages | Updated June 27, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon for Microsoft OneDrive: The new Export as PDF feature provides a simple method for users to transform their files into PDF format. With one click, users can create a PDF version of their file, without having to leave their workflow. [When this will happen:] General Availability (Worldwide): We will begin rolling out mid-July 2025 (previously mid-June) and expect to complete by mid-August 2025 (previously mid-July). | Updated July 24, 2025: After further review, we are not able to roll this out at this time. We apologize for any inconvenience.
Coming soon for Microsoft OneDrive: The new Export as PDF feature provides a simple method for users to transform their files into PDF format. With one click, users can create a PDF version of their file, without having to leave their workflow. [When this will happen:] General Availability (Worldwide): We will communicate via Message center when we are ready to proceed. |
| 2025-07-25 | MC End Time | 09/29/2025 09:00:00 | 2026-01-26T08:00:00Z |
| 2025-07-25 | MC Summary | Microsoft OneDrive will introduce an "Export as PDF" feature starting mid-July 2025, completing by mid-August 2025. Users can convert Word, Excel, and PowerPoint files to PDF directly within OneDrive. This feature requires appropriate permissions and IRM settings, and no admin action is needed for the rollout. | The planned OneDrive "Export as PDF" feature, allowing users to convert Word, Excel, and PowerPoint files to PDF within OneDrive, will not be rolled out at this time. It requires appropriate permissions and IRM settings, and will be enabled by default when available. |
| 2025-06-28 | MC Last Updated | 05/29/2025 21:40:09 | 2025-06-27T23:11:08Z |
| 2025-06-28 | MC Messages | Updated May 29, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon for Microsoft OneDrive: The new Export as PDF feature provides a simple method for users to transform their files into PDF format. With one click, users can create a PDF version of their file, without having to leave their workflow. [When this will happen:] General Availability (Worldwide): We will begin rolling out mid-June 2025 (previously mid-May) and expect to complete by mid-July 2025 (previously mid-June). | Updated June 27, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon for Microsoft OneDrive: The new Export as PDF feature provides a simple method for users to transform their files into PDF format. With one click, users can create a PDF version of their file, without having to leave their workflow. [When this will happen:] General Availability (Worldwide): We will begin rolling out mid-July 2025 (previously mid-June) and expect to complete by mid-August 2025 (previously mid-July). |
| 2025-06-28 | MC End Time | 08/29/2025 09:00:00 | 2025-09-29T09:00:00Z |
| 2025-06-28 | MC Summary | Microsoft OneDrive will introduce an "Export as PDF" feature starting mid-June 2025, completing by mid-July 2025. Users can convert Word, Excel, and PowerPoint files to PDF directly within OneDrive. The feature respects sensitivity labels and IRM settings and requires download permissions. No admin action is needed. | Microsoft OneDrive will introduce an "Export as PDF" feature starting mid-July 2025, completing by mid-August 2025. Users can convert Word, Excel, and PowerPoint files to PDF directly within OneDrive. This feature requires appropriate permissions and IRM settings, and no admin action is needed for the rollout. |
| 2025-05-30 | MC Messages | Coming soon for Microsoft OneDrive: The new Export as PDF feature provides a simple method for users to transform their files into PDF format. With one click, users can create a PDF version of their file, without having to leave their workflow.
[When this will happen:] General Availability (Worldwide): We will begin rolling out mid-May 2025 and expect to complete by mid-June 2025. | Updated May 29, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon for Microsoft OneDrive: The new Export as PDF feature provides a simple method for users to transform their files into PDF format. With one click, users can create a PDF version of their file, without having to leave their workflow. [When this will happen:] General Availability (Worldwide): We will begin rolling out mid-June 2025 (previously mid-May) and expect to complete by mid-July 2025 (previously mid-June). |
| 2025-05-30 | MC Title | Microsoft OneDrive: Export files as PDF | (Updated) Microsoft OneDrive: Export files as PDF |
| 2025-05-30 | MC Last Updated | 05/15/2025 01:43:32 | 2025-05-29T21:40:09Z |
| 2025-05-30 | MC MessageTagNames | New feature, Admin impact | Updated message, New feature, Admin impact |
| 2025-05-30 | MC Summary | Microsoft OneDrive will introduce the "Export as PDF" feature, allowing users to convert Word, Excel, and PowerPoint files to PDF starting mid-May 2025. The feature will be accessible via the three-dot menu or command bar and will require appropriate permissions and IRM settings. No admin action is needed for the rollout. | Microsoft OneDrive will introduce an "Export as PDF" feature starting mid-June 2025, completing by mid-July 2025. Users can convert Word, Excel, and PowerPoint files to PDF directly within OneDrive. The feature respects sensitivity labels and IRM settings and requires download permissions. No admin action is needed. |
Last updated 4 months ago ago
