check before: 2025-04-30
Product:
OneDrive, SharePoint
Platform:
Online, US Instances, Web, World tenant
Status:
In development
Change type:
New feature, Updated message, User impact
Links:
Details:
Summary:
Microsoft SharePoint and OneDrive will soon introduce a PDF compression feature, allowing users to reduce PDF file sizes with three compression levels. The rollout starts in July 2025 for Targeted Release and completes by early August 2025 for General Availability. No admin action is required.
Details:
Updated May 30, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon: Users will be able to use the new Compress feature to reduce the file sizes of PDFs stored on Microsoft OneDrive for the web or Microsoft SharePoint. Users can choose from three different compression levels.
This message is associated with Microsoft 365 Roadmap ID 487440.
[When this will happen:]
Targeted Release: We will begin rolling out early July 2025 (previously late April) and expect to complete by late July 2025 (previously early May).
General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out late July 2025 (previously late May) and expect to complete by early August 2025 (previously early June).
Change Category:
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Scope:
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Release Phase:
General Availability, Targeted Release
Created:
2025-04-24
updated:
2025-05-31
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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linked item details
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Pictures
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summary for non-techies**
Microsoft is introducing a PDF compression feature for SharePoint and OneDrive, allowing users to choose between light, medium, or heavy compression to reduce file sizes, with the rollout starting in July 2025 and completing by early August 2025.
Direct effects for Operations**
PDF Compression Feature Rollout
Users may experience confusion or frustration if they are not informed about the new PDF compression feature, leading to potential misuse or dissatisfaction with the quality of compressed files.
- roles: End Users, Support Staff
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=487440
Quality of Compressed PDFs
The introduction of lossy compression may lead to a decrease in the visual quality of PDFs, which could impact user satisfaction and trust in document integrity.
- roles: End Users, Content Creators
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=487440
Configutation Options**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2025-05-31 | MC Messages | Updated May 7, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon: Users will be able to use the new Compress feature to reduce the file sizes of PDFs stored on Microsoft OneDrive for the web or Microsoft SharePoint. Users can choose from three different compression levels. This message is associated with Microsoft 365 Roadmap ID 487440. [When this will happen:] Targeted Release: We will begin rolling out mid-May 2025 (previously late April) and expect to complete by late May 2025 (previously early May). General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out late May 2025 (previously early May) and expect to complete by early June 2025 (previously mid-May). | Updated May 30, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon: Users will be able to use the new Compress feature to reduce the file sizes of PDFs stored on Microsoft OneDrive for the web or Microsoft SharePoint. Users can choose from three different compression levels. This message is associated with Microsoft 365 Roadmap ID 487440. [When this will happen:] Targeted Release: We will begin rolling out early July 2025 (previously late April) and expect to complete by late July 2025 (previously early May). General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out late July 2025 (previously late May) and expect to complete by early August 2025 (previously early June). |
| 2025-05-31 | MC Last Updated | 05/07/2025 19:06:41 | 2025-05-30T21:24:48Z |
| 2025-05-31 | MC Summary | Microsoft SharePoint and OneDrive will introduce a PDF compression feature in mid-May 2025, allowing users to reduce PDF file sizes with three compression levels. The rollout will complete by early June 2025. This feature is enabled by default and requires no admin action. | Microsoft SharePoint and OneDrive will soon introduce a PDF compression feature, allowing users to reduce PDF file sizes with three compression levels. The rollout starts in July 2025 for Targeted Release and completes by early August 2025 for General Availability. No admin action is required. |
| 2025-05-08 | MC Messages | Coming soon: Users will be able to use the new Compress feature to reduce the file sizes of PDFs stored on Microsoft OneDrive for the web or Microsoft SharePoint. Users can choose from three different compression levels.
This message is associated with Microsoft 365 Roadmap ID 487440. [When this will happen:] Targeted Release: We will begin rolling out late April 2025 and expect to complete by early May 2025. General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out early May 2025 and expect to complete by mid-May 2025. | Updated May 7, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon: Users will be able to use the new Compress feature to reduce the file sizes of PDFs stored on Microsoft OneDrive for the web or Microsoft SharePoint. Users can choose from three different compression levels. This message is associated with Microsoft 365 Roadmap ID 487440. [When this will happen:] Targeted Release: We will begin rolling out mid-May 2025 (previously late April) and expect to complete by late May 2025 (previously early May). General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out late May 2025 (previously early May) and expect to complete by early June 2025 (previously mid-May). |
| 2025-05-08 | MC Title | Microsoft SharePoint and Microsoft OneDrive: New PDF compression feature | (Updated) Microsoft SharePoint and Microsoft OneDrive: New PDF compression feature |
| 2025-05-08 | MC Last Updated | 04/24/2025 02:56:42 | 2025-05-07T19:06:41Z |
| 2025-05-08 | MC MessageTagNames | New feature, User impact | Updated message, New feature, User impact |
| 2025-05-08 | MC Summary | Microsoft SharePoint and OneDrive will introduce a PDF compression feature in April-May 2025, allowing users to reduce PDF file sizes with three compression levels. The feature will be available by default, and no admin action is required. Users can compress PDFs up to 300 MB. | Microsoft SharePoint and OneDrive will introduce a PDF compression feature in mid-May 2025, allowing users to reduce PDF file sizes with three compression levels. The rollout will complete by early June 2025. This feature is enabled by default and requires no admin action. |
Last updated 3 weeks ago
