check before: 2025-04-18
Product:
Planner, Power Apps, Project, Project for the web, Teams
Platform:
Online, Web, World tenant
Status:
Change type:
User impact, Admin impact
Links:
Details:
Starting April 18, 2025, plans created or managed through Project in Power Apps or Project Accelerator or Project Online will no longer appear in the Recent tab within Planner and Project for the web. To continue accessing these plans easily, we recommend using the workarounds outlined below.
Change Category:
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Scope:
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Release Phase:
Created:
2025-04-05
updated:
2025-04-05
Task Type
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Docu to Check
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MS How does it affect me
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MS Urgency
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MS workload name
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summary for non-techies**
Starting April 2025, plans created or managed through certain tools like Project in Power Apps, Project Accelerator, or Project Online will no longer automatically appear in the "Recent" tab of Microsoft Planner and Project for the web, requiring users to use alternative methods such as the "Tasks" tab or "Open in Project" option to access them easily.
Direct effects for Operations**
Loss of Quick Access to Plans
Plans created or managed through Project in Power Apps or Project Online will not appear in the Recent tab, making it harder for users to quickly access their projects.
- roles: Project Managers, Team Members
- references: https://techcommunity.microsoft.com/t5/project-blog/changes-to-plan-visibility-in-planner-and-project-for-the-web/ba-p/3851230
Increased Time to Access Plans
Users will need to navigate through alternative methods to access their plans, leading to inefficiencies and potential delays in project management.
- roles: Project Managers, Team Members
- references: https://techcommunity.microsoft.com/t5/project-blog/changes-to-plan-visibility-in-planner-and-project-for-the-web/ba-p/3851230
User Frustration and Confusion
Users may experience frustration due to the unexpected change in how plans are accessed, potentially leading to decreased productivity and morale.
- roles: Project Managers, Team Members
- references: https://techcommunity.microsoft.com/t5/project-blog/changes-to-plan-visibility-in-planner-and-project-for-the-web/ba-p/3851230
Configutation Options**
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Opportunities**
Enhanced User Training on Workarounds
As users will need to adapt to new workarounds for accessing their plans, providing enhanced training sessions and resources can improve user experience significantly. This training can include tutorials on how to effectively use the Tasks tab and the 'Open in Project' option to access plans.
- next-steps: Develop a training program that includes webinars, documentation, and video tutorials focused on the new access methods. Schedule regular training sessions leading up to the change.
- roles: Project Managers, Team Leads, IT Support
- references: https://techcommunity.microsoft.com/t5/microsoft-planner-blog/planner-and-project-for-the-web-recent-changes/ba-p/3924894
Improved Communication of Changes
Implementing a structured communication plan to inform users about the upcoming changes and the reasons behind them can mitigate confusion and enhance user satisfaction. This can include regular updates and a dedicated FAQ section.
- next-steps: Create a communication strategy that includes email notifications, an internal newsletter, and updates on the company intranet to keep users informed about the changes and available resources.
- roles: Communications Team, IT Department, Project Managers
- references: https://www.forbes.com/sites/forbestechcouncil/2022/03/21/how-to-communicate-it-changes-to-your-employees/?sh=5c15f96e3d0d
Integration of Project Management Tools
Exploring integration options between Planner, Project for the web, and Project Online can streamline workflows and enhance user experience. This could involve using APIs or third-party tools to create a more cohesive project management environment.
- next-steps: Research available integration tools and APIs that can connect Planner and Project Online more effectively. Evaluate potential vendors and conduct pilot testing with selected teams.
- roles: IT Department, Project Managers, Operations Managers
- references: https://www.microsoft.com/en-us/microsoft-365/blog/2020/06/02/introducing-the-microsoft-365-integration-for-project/
Potentional Risks**
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IT Security**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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Last updated 2 weeks ago
