check before: 2025-04-01
Product:
Exchange, Microsoft 365 Apps, Microsoft 365 for the web, Outlook
Platform:
Online, US Instances, Web, Windows Desktop, World tenant
Status:
Rolling out
Change type:
Feature update, Updated message, User impact
Links:
Details:
Summary:
Hover actions in the message list for new Outlook on Windows and web will move to the Sender/From column to save space and reduce mouse travel. A one-time shortcut will allow users to set hover actions. Rollout starts mid-July 2025, requiring no admin action but user notification is advised.
Details:
Updated October 16, 2025: We have updated the timeline below. Thank you for your patience.
In new Outlook for Windows and Outlook on the web, the hover actions in the message list will be moved to the Sender/From column to be more space-efficient and minimize unnecessary mouse travel for users with their Reading Pane set to Hide or Bottom. The large width occupied by the DateTime Received column will thus be reduced. For all users, a one-time shortcut to change/set your hover actions will be provided. After the changes to the hover actions, the first action will be replaced by a quick button (gear button) to change/set your hover actions. After that button has been triggered once, it will disappear, and your hover action settings will kick in fully.
This message is associated with Microsoft 365 Roadmap ID 429868.
[When this will happen:]
Targeted Release: We will begin rolling out mid-July 2025 (previously late June) and expect to complete by mid-August 2025 (previously late July).
General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out mid-September 2025 (previously late July) and expect to complete by early November 2025 (previously late September).
Change Category:
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Scope:
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Release Phase:
General Availability, Targeted Release
Created:
2025-03-26
updated:
2025-10-16
Public Preview Start Date
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Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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linked item details
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Pictures
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summary for non-techies**
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Direct effects for Operations**
User Interface Changes
The hover actions will be moved to the Sender/From column, which may confuse users who are accustomed to the previous layout, leading to potential inefficiencies in email management.
- roles: End Users, Help Desk Support
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=429868
User Experience Disruption
Users may experience frustration due to the change in hover action settings, especially if they are not notified in advance, impacting their productivity during the transition period.
- roles: End Users, IT Support Staff
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=429868
Configutation Options**
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explanation for non-techies**
Microsoft is making some changes to the way you interact with emails in Outlook, both on Windows and the web. Imagine you're in a grocery store, and the aisles are really wide, making it a long walk to grab your favorite cereal. To make things easier, the store decides to rearrange the shelves so that you can reach what you need with less walking. This is similar to what Microsoft is doing with Outlook.
In Outlook, when you hover over an email in your inbox, certain actions appear that you can click on, like deleting or flagging an email. Previously, these hover actions were spread out, which meant more mouse movement for you. Now, Microsoft is moving these actions closer together, specifically to the column where the sender's name appears. This change is like moving the cereal closer to the front of the aisle so you can grab it quickly without walking too far.
This update is designed to save space and reduce the amount of mouse movement needed, especially for those who prefer to hide the reading pane or have it at the bottom. When this change happens, you'll also see a quick button that looks like a gear. This button is a one-time shortcut that lets you set your hover actions to your liking. Once you've used it, the button will disappear, and your preferences will be set.
The rollout of this change will happen automatically, so there's nothing you need to do to prepare. However, it's a good idea to let your team know about this update so they're not surprised when things look a little different. Just like when a store rearranges its aisles, it might take a little getting used to, but ultimately, it's meant to make your experience more efficient.
** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2025-10-16 | MC Last Updated | 07/01/2025 16:42:02 | 2025-10-16T18:40:30Z |
| 2025-10-16 | MC Messages | Updated July 1, 2025: We have updated the timeline below. Thank you for your patience.
In new Outlook for Windows and Outlook on the web, the hover actions in the message list will be moved to the Sender/From column to be more space-efficient and minimize unnecessary mouse travel for users with their Reading Pane set to Hide or Bottom. The large width occupied by the DateTime Received column will thus be reduced. For all users, a one-time shortcut to change/set your hover actions will be provided. After the changes to the hover actions, the first action will be replaced by a quick button (gear button) to change/set your hover actions. After that button has been triggered once, it will disappear, and your hover action settings will kick in fully. This message is associated with Microsoft 365 Roadmap ID 429868. [When this will happen:] Targeted Release: We will begin rolling out mid-July2 025 (previously late June) and expect to complete by mid-August 2025 (previously late July). General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out mid-September 2025 (previously late July) and expect to complete by late September 2025 (previously early August). | Updated October 16, 2025: We have updated the timeline below. Thank you for your patience.
In new Outlook for Windows and Outlook on the web, the hover actions in the message list will be moved to the Sender/From column to be more space-efficient and minimize unnecessary mouse travel for users with their Reading Pane set to Hide or Bottom. The large width occupied by the DateTime Received column will thus be reduced. For all users, a one-time shortcut to change/set your hover actions will be provided. After the changes to the hover actions, the first action will be replaced by a quick button (gear button) to change/set your hover actions. After that button has been triggered once, it will disappear, and your hover action settings will kick in fully. This message is associated with Microsoft 365 Roadmap ID 429868. [When this will happen:] Targeted Release: We will begin rolling out mid-July 2025 (previously late June) and expect to complete by mid-August 2025 (previously late July). General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out mid-September 2025 (previously late July) and expect to complete by early November 2025 (previously late September). |
| 2025-10-16 | MC End Time | 11/10/2025 08:00:00 | 2026-01-05T08:00:00Z |
| 2025-10-16 | MC Summary | New Outlook for Windows and Outlook on the web will move hover actions to the Sender/From column to save space and reduce mouse travel. Rollout starts mid-July 2025 for Targeted Release and mid-September 2025 for General Availability. No admin action required; notify users and update documentation. | Hover actions in the message list for new Outlook on Windows and web will move to the Sender/From column to save space and reduce mouse travel. A one-time shortcut will allow users to set hover actions. Rollout starts mid-July 2025, requiring no admin action but user notification is advised. |
| 2025-07-02 | MC Last Updated | 06/24/2025 17:14:18 | 2025-07-01T16:42:02Z |
| 2025-07-02 | MC Messages | Updated June 24, 2025: We have updated the timeline below. Thank you for your patience.
In new Outlook for Windows and Outlook on the web, the hover actions in the message list will be moved to the Sender/From column to be more space-efficient and minimize unnecessary mouse travel for users with their Reading Pane set to Hide or Bottom. The large width occupied by the DateTime Received column will thus be reduced. For all users, a one-time shortcut to change/set your hover actions will be provided. After the changes to the hover actions, the first action will be replaced by a quick button (gear button) to change/set your hover actions. After that button has been triggered once, it will disappear, and your hover action settings will kick in fully. This message is associated with Microsoft 365 Roadmap ID 429868. [When this will happen:] Targeted Release: We will begin rolling out late June 2025 (previously early June) and expect to complete by late July 2025 (previously early July). General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out late July 2025 (previously early July) and expect to complete by early August 2025 (previously late July). | Updated July 1, 2025: We have updated the timeline below. Thank you for your patience.
In new Outlook for Windows and Outlook on the web, the hover actions in the message list will be moved to the Sender/From column to be more space-efficient and minimize unnecessary mouse travel for users with their Reading Pane set to Hide or Bottom. The large width occupied by the DateTime Received column will thus be reduced. For all users, a one-time shortcut to change/set your hover actions will be provided. After the changes to the hover actions, the first action will be replaced by a quick button (gear button) to change/set your hover actions. After that button has been triggered once, it will disappear, and your hover action settings will kick in fully. This message is associated with Microsoft 365 Roadmap ID 429868. [When this will happen:] Targeted Release: We will begin rolling out mid-July2 025 (previously late June) and expect to complete by mid-August 2025 (previously late July). General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out mid-September 2025 (previously late July) and expect to complete by late September 2025 (previously early August). |
| 2025-07-02 | MC End Time | 09/15/2025 09:00:00 | 2025-11-10T08:00:00Z |
| 2025-07-02 | MC Summary | In new Outlook for Windows and Outlook on the web, hover actions in the message list will be moved to the Sender/From column for space efficiency. The rollout will begin late June 2025 for Targeted Release and late July 2025 for General Availability. No admin action is required. | New Outlook for Windows and Outlook on the web will move hover actions to the Sender/From column to save space and reduce mouse travel. Rollout starts mid-July 2025 for Targeted Release and mid-September 2025 for General Availability. No admin action required; notify users and update documentation. |
| 2025-06-25 | MC Last Updated | 05/20/2025 15:28:19 | 2025-06-24T17:14:18Z |
| 2025-06-25 | MC Messages | Updated May 20, 2025: We have updated the timeline below. Thank you for your patience.
In new Outlook for Windows and Outlook on the web, the hover actions in the message list will be moved to the Sender/From column to be more space-efficient and minimize unnecessary mouse travel for users with their Reading Pane set to Hide or Bottom. The large width occupied by the DateTime Received column will thus be reduced. For all users, a one-time shortcut to change/set your hover actions will be provided. After the changes to the hover actions, the first action will be replaced by a quick button (gear button) to change/set your hover actions. After that button has been triggered once, it will disappear, and your hover action settings will kick in fully. This message is associated with Microsoft 365 Roadmap ID 429868. [When this will happen:] Targeted Release: We will begin rolling out early June 2025 (previously mid-May) and expect to complete by early July 2025 (previously late May). General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out early July 2025 (previously late May) and expect to complete by late July 2025 (previously late June). | Updated June 24, 2025: We have updated the timeline below. Thank you for your patience.
In new Outlook for Windows and Outlook on the web, the hover actions in the message list will be moved to the Sender/From column to be more space-efficient and minimize unnecessary mouse travel for users with their Reading Pane set to Hide or Bottom. The large width occupied by the DateTime Received column will thus be reduced. For all users, a one-time shortcut to change/set your hover actions will be provided. After the changes to the hover actions, the first action will be replaced by a quick button (gear button) to change/set your hover actions. After that button has been triggered once, it will disappear, and your hover action settings will kick in fully. This message is associated with Microsoft 365 Roadmap ID 429868. [When this will happen:] Targeted Release: We will begin rolling out late June 2025 (previously early June) and expect to complete by late July 2025 (previously early July). General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out late July 2025 (previously early July) and expect to complete by early August 2025 (previously late July). |
| 2025-06-25 | MC End Time | 09/08/2025 09:00:00 | 2025-09-15T09:00:00Z |
| 2025-06-25 | MC Summary | Hover actions in the message list for new Outlook for Windows and Outlook on the web will be moved to the Sender/From column to save space and reduce mouse travel. The rollout starts early June 2025 for Targeted Release and early July 2025 for General Availability. No admin action is required. | In new Outlook for Windows and Outlook on the web, hover actions in the message list will be moved to the Sender/From column for space efficiency. The rollout will begin late June 2025 for Targeted Release and late July 2025 for General Availability. No admin action is required. |
| 2025-05-21 | MC Last Updated | 04/28/2025 21:49:12 | 2025-05-20T15:28:19Z |
| 2025-05-21 | MC Messages | Updated April 28, 2025: We have updated the timeline below. Thank you for your patience.
In new Outlook for Windows and Outlook on the web, the hover actions in the message list will be moved to the Sender/From column to be more space-efficient and minimize unnecessary mouse travel for users with their Reading Pane set to Hide or Bottom. The large width occupied by the DateTime Received column will thus be reduced. For all users, a one-time shortcut to change/set your hover actions will be provided. After the changes to the hover actions, the first action will be replaced by a quick button (gear button) to change/set your hover actions. After that button has been triggered once, it will disappear, and your hover action settings will kick in fully. This message is associated with Microsoft 365 Roadmap ID 429868. [When this will happen:] Targeted Release: We will begin rolling out mid-May 2025 (previously early April) and expect to complete by late May 2025 (previously late April). General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out late May 2025 (previously late April) and expect to complete by late June 2025 (previously late May). | Updated May 20, 2025: We have updated the timeline below. Thank you for your patience.
In new Outlook for Windows and Outlook on the web, the hover actions in the message list will be moved to the Sender/From column to be more space-efficient and minimize unnecessary mouse travel for users with their Reading Pane set to Hide or Bottom. The large width occupied by the DateTime Received column will thus be reduced. For all users, a one-time shortcut to change/set your hover actions will be provided. After the changes to the hover actions, the first action will be replaced by a quick button (gear button) to change/set your hover actions. After that button has been triggered once, it will disappear, and your hover action settings will kick in fully. This message is associated with Microsoft 365 Roadmap ID 429868. [When this will happen:] Targeted Release: We will begin rolling out early June 2025 (previously mid-May) and expect to complete by early July 2025 (previously late May). General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out early July 2025 (previously late May) and expect to complete by late July 2025 (previously late June). |
| 2025-05-21 | MC End Time | 08/04/2025 09:00:00 | 2025-09-08T09:00:00Z |
| 2025-05-21 | MC Summary | In new Outlook for Windows and Outlook on the web, hover actions in the message list will move to the Sender/From column to save space and minimize mouse travel. The rollout begins mid-May 2025 for Targeted Release and late May 2025 for General Availability, completing by late June 2025. No admin action is required. | Hover actions in the message list for new Outlook for Windows and Outlook on the web will be moved to the Sender/From column to save space and reduce mouse travel. The rollout starts early June 2025 for Targeted Release and early July 2025 for General Availability. No admin action is required. |
| 2025-04-29 | MC MessageTagNames | Feature update, User impact | Updated message, Feature update, User impact |
| 2025-04-29 | MC Summary | New Outlook for Windows and Outlook on the web will move hover actions to the Sender/From column to save space and reduce mouse travel. This change will roll out in April 2025, with a one-time shortcut to set hover actions. No admin action is required. | In new Outlook for Windows and Outlook on the web, hover actions in the message list will move to the Sender/From column to save space and minimize mouse travel. The rollout begins mid-May 2025 for Targeted Release and late May 2025 for General Availability, completing by late June 2025. No admin action is required. |
| 2025-04-29 | MC Last Updated | 03/26/2025 06:10:10 | 2025-04-28T21:49:12Z |
| 2025-04-29 | MC Messages | In new Outlook for Windows and Outlook on the web, the hover actions in the message list will be moved to the Sender/From column to be more space-efficient and minimize unnecessary mouse travel for users with their Reading Pane set to Hide or Bottom. The large width occupied by the DateTime Received column will thus be reduced. For all users, a one-time shortcut to change/set your hover actions will be provided. After the changes to the hover actions, the first action will be replaced by a quick button (gear button) to change/set your hover actions. After that button has been triggered once, it will disappear, and your hover action settings will kick in fully.
This message is associated with Microsoft 365 Roadmap ID 429868. [When this will happen:] Targeted Release: We will begin rolling out early April 2025 and expect to complete by late April 2025. General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out late April 2025 and expect to complete by late May 2025. | Updated April 28, 2025: We have updated the timeline below. Thank you for your patience.
In new Outlook for Windows and Outlook on the web, the hover actions in the message list will be moved to the Sender/From column to be more space-efficient and minimize unnecessary mouse travel for users with their Reading Pane set to Hide or Bottom. The large width occupied by the DateTime Received column will thus be reduced. For all users, a one-time shortcut to change/set your hover actions will be provided. After the changes to the hover actions, the first action will be replaced by a quick button (gear button) to change/set your hover actions. After that button has been triggered once, it will disappear, and your hover action settings will kick in fully. This message is associated with Microsoft 365 Roadmap ID 429868. [When this will happen:] Targeted Release: We will begin rolling out mid-May 2025 (previously early April) and expect to complete by late May 2025 (previously late April). General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out late May 2025 (previously late April) and expect to complete by late June 2025 (previously late May). |
| 2025-04-29 | MC Title | New Microsoft Outlook for Windows and Outlook on the web: Optimized hover actions in the message list | (Updated) New Microsoft Outlook for Windows and Outlook on the web: Optimized hover actions in the message list |
| 2025-04-29 | MC End Time | 07/07/2025 09:00:00 | 2025-08-04T09:00:00Z |
Last updated 4 weeks ago ago
