MC1025217 – (Updated) Microsoft Teams: In channels, the “Shared” tab (formerly the “Files” tab) will have new capabilities

Product:

SharePoint, Teams

Platform:

Mac, Online, Windows Desktop, World tenant

Status:

Scheduled

Change type:

New feature, Updated message, User impact

Links:

470597

Details:

Summary:
The "Files" tab in Microsoft Teams channels will be renamed to "Shared" tab, combining content from posts and the document library. This change will roll out in August 2025 for targeted release and by mid-September 2025 for general availability. No admin action is required, but user notification is recommended.

Details:
Updated June 11, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon for Microsoft Teams: In channels, we will rename the Files tab as the Shared tab to enable users to view content shared in posts and content in the document library in one place. Note: The Shared tab in chats will not be affected by this change.
This message applies to Teams for Windows desktop and Teams for Mac desktop.
This message is associated with Microsoft 365 Roadmap ID 470597.
[When this will happen:]
Targeted Release: We will begin rolling out early August 2025 and expect to complete by mid-August 2025.
General Availability (Worldwide): We will begin rolling out late August 2025 and expect to complete by mid-September 2025.

Change Category:
XXXXXXX ... free basic plan only

Scope:
XXXXXXX ... free basic plan only

Release Phase:

Created:
2025-03-07

updated:
2025-06-12

Task Type

XXXXXXX ... free basic plan only

Docu to Check

XXXXXXX ... free basic plan only

MS How does it affect me

XXXXXXX ... free basic plan only

MS Preperations

XXXXXXX ... free basic plan only

MS Urgency

XXXXXXX ... free basic plan only

MS workload name

XXXXXXX ... free basic plan only

linked item details

XXXXXXX ... free basic plan only

Pictures

XXXXXXX ... free basic plan only

summary for non-techies**

Microsoft Teams is renaming the "Files" drawer to "Shared," consolidating documents, meeting notes, and links into one accessible location, with the update rolling out from August to mid-September 2025, allowing users to sort, filter, and eventually search by keywords.

Direct effects for Operations**

User Confusion
Users may be confused by the renaming of the 'Files' tab to 'Shared', leading to potential miscommunication and inefficiencies in locating documents and shared content.
   - roles: End Users, Team Leaders
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=470597

Training and Documentation Gaps
Existing training materials and documentation may become outdated, leading to user frustration and decreased productivity as they adapt to the new interface without proper guidance.
   - roles: IT Support, Trainers
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=470597

Increased Support Requests
The change may lead to an increase in support requests as users encounter issues or confusion with the new 'Shared' tab functionality, impacting IT resources.
   - roles: IT Support, Helpdesk Staff
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=470597

Configutation Options**

XXXXXXX ... paid membership only

Opportunities**

Enhanced User Experience with Shared Tab
The new 'Shared' tab will streamline access to both documents and links shared in channel posts, improving user navigation and efficiency in finding relevant content. This is particularly beneficial for users who frequently collaborate on projects and need quick access to shared resources.
   - next-steps: Prepare training materials and user guides to help users understand the new functionalities of the Shared tab. Conduct workshops or webinars to familiarize users with the changes and benefits.
   - roles: Project Managers, Team Leaders, Collaborative Teams
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=470597

Improved Search Functionality
The upcoming keyword search feature in the 'In posts' view of the Shared tab will enhance the ability to quickly locate specific files or links within conversations, reducing time spent searching and increasing productivity.
   - next-steps: Monitor the rollout of the keyword search feature and gather user feedback to assess its effectiveness. Consider integrating this feature into existing training programs to ensure users can maximize its benefits.
   - roles: Information Workers, Support Teams, Training Coordinators
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=470597

Consolidated Document Management
By merging the functionalities of the Files tab and shared content from posts, the Shared tab reduces the need for users to switch between different views, leading to a more cohesive document management experience within Teams.
   - next-steps: Evaluate current document management practices and identify areas for improvement that align with the new Shared tab features. Update internal documentation and processes to reflect these changes.
   - roles: IT Administrators, Document Managers, Operational Teams
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=470597

Potentional Risks**

XXXXXXX ... paid membership only

IT Security**

XXXXXXX ... paid membership only

explanation for non-techies**

XXXXXXX ... free basic plan only