check before: 2025-06-30
Product:
Microsoft 365 suite, OneDrive, Project, SharePoint, Teams
Platform:
Android, iOS, Mac, mobile, Online, US Instances, Web, World tenant
Status:
Change type:
Feature update, Updated message, User impact
Links:
Details:
Summary:
Microsoft OneDrive will introduce a new naming convention for folder shortcuts starting late June 2025, completing by mid-July 2025. New shortcuts will include the site or owner's name for better identification. Existing shortcuts remain unchanged. This update applies across OneDrive web, mobile apps, File Explorer, Mac Finder, and Microsoft Teams. No admin action is required.
Details:
Updated March 27, 2025: We have updated the rollout timeline below. Thank you for your patience.
Coming soon: New naming logic for Microsoft OneDrive folder shortcuts. We will add the site name or the user's OneDrive to all new folder shortcuts. Before this rollout, OneDrive shortcuts have the same name as the folder. After this rollout, the shortcut will also include the name of site where there the original folder exists. If a colleague shares a folder with user, and the users creates a shortcut for that folder, the shortcut will include the name of the person who owns the folder. This change will help you easily identify the source of the folder shortcut and differentiate it from other content in your OneDrive > My Files.
[When this will happen:]
General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out late June 2025 (previously mid-March) and expect to complete by mid-July 2025 (previously mid-April).
Change Category:
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Scope:
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Release Phase:
Created:
2025-03-07
updated:
2025-03-29
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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Pictures
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summary for non-techies**
Starting in late June 2025, Microsoft OneDrive will automatically include the site or owner's name in new folder shortcut names, helping users easily identify the source of each folder across all platforms.
Direct effects for Operations**
User Confusion
Users may struggle to identify folder shortcuts due to the new naming convention, leading to potential misplacement of files or confusion about folder ownership.
- roles: End Users, Project Managers
- references: https://support.microsoft.com/office/add-shortcuts-to-shared-folders-in-onedrive-d66b1347-99b7-4470-9360-ffc048d35a33
Increased Training Needs
The change in naming convention may necessitate additional training for users to adapt to the new format, impacting productivity during the transition period.
- roles: IT Support, End Users
- references: https://support.microsoft.com/office/add-shortcuts-to-shared-folders-in-onedrive-d66b1347-99b7-4470-9360-ffc048d35a33
Integration Issues
Existing integrations with other applications may not recognize the new naming convention, potentially leading to errors or data retrieval issues.
- roles: System Administrators, Developers
- references: https://support.microsoft.com/office/add-shortcuts-to-shared-folders-in-onedrive-d66b1347-99b7-4470-9360-ffc048d35a33
Configutation Options**
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Opportunities**
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Potentional Risks**
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IT Security**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2025-03-29 | MC MessageTagNames | Feature update, User impact | Updated message, Feature update, User impact |
| 2025-03-29 | MC Summary | New naming logic for OneDrive folder shortcuts will include the site name or the user's OneDrive. This change will roll out from mid-March to mid-April 2025. Existing shortcuts remain unchanged. The update applies to OneDrive for web, iOS/Android, File Explorer, Mac Finder, and Teams. No admin action required. | Microsoft OneDrive will introduce a new naming convention for folder shortcuts starting late June 2025, completing by mid-July 2025. New shortcuts will include the site or owner's name for better identification. Existing shortcuts remain unchanged. This update applies across OneDrive web, mobile apps, File Explorer, Mac Finder, and Microsoft Teams. No admin action is required. |
| 2025-03-29 | MC Last Updated | 03/07/2025 02:17:58 | 2025-03-28T16:37:03Z |
| 2025-03-29 | MC Messages | Coming soon: New naming logic for Microsoft OneDrive folder shortcuts. We will add the site name or the user's OneDrive to all new folder shortcuts. Before this rollout, OneDrive shortcuts have the same name as the folder. After this rollout, the shortcut will also include the name of site where there the original folder exists. If a colleague shares a folder with user, and the users creates a shortcut for that folder, the shortcut will include the name of the person who owns the folder. This change will help you easily identify the source of the folder shortcut and differentiate it from other content in your OneDrive > My Files.
[When this will happen:] General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out mid-March 2025 and expect to complete by mid-April 2025. | Updated March 27, 2025: We have updated the rollout timeline below. Thank you for your patience.
Coming soon: New naming logic for Microsoft OneDrive folder shortcuts. We will add the site name or the user's OneDrive to all new folder shortcuts. Before this rollout, OneDrive shortcuts have the same name as the folder. After this rollout, the shortcut will also include the name of site where there the original folder exists. If a colleague shares a folder with user, and the users creates a shortcut for that folder, the shortcut will include the name of the person who owns the folder. This change will help you easily identify the source of the folder shortcut and differentiate it from other content in your OneDrive > My Files. [When this will happen:] General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out late June 2025 (previously mid-March) and expect to complete by mid-July 2025 (previously mid-April). |
| 2025-03-29 | MC Title | Microsoft OneDrive: New naming convention for folder shortcuts | (Updated) Microsoft OneDrive: New naming convention for folder shortcuts |
| 2025-03-29 | MC End Time | 06/27/2025 09:00:00 | 2025-08-25T09:00:00Z |
Last updated 4 weeks ago
