check before: 2025-04-01
Product:
Teams
Platform:
Mac, Online, US Instances, Web, Windows Desktop, World tenant
Status:
In development
Change type:
New feature, Updated message, User impact
Links:
Details:
Summary:
Meeting participants in Microsoft Teams will soon be able to request collaborative annotation sessions during screen sharing. This feature will roll out in June 2025 for Windows and Mac desktop clients. Anonymous users cannot request annotations. No admin action is required, but user notification and documentation updates are recommended.
Details:
Updated April 23, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon for Microsoft Teams: Meeting participants will be able to request an annotation session while someone else is sharing their screen.
This message applies to Teams for Windows desktop and Teams for Mac desktop. (Users can view and annotate in Teams on the web but cannot initiate annotations.)
This message is associated with Microsoft 365 Roadmap ID 89975.
[When this will happen:]
Targeted Release: We will begin rolling out early June 2025 and expect to complete by mid-June 2025.
General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-June 2025 and expect to complete by late June 2025.
Change Category:
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Scope:
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Release Phase:
General Availability, Targeted Release (Entire Organization)
Created:
2025-02-28
updated:
2025-04-24
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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Pictures
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summary for non-techies**
Microsoft Teams will introduce a collaborative annotation feature for screen sharing on Windows and Mac desktops in June 2025, allowing meeting participants to request and engage in annotation sessions with the presenter's approval, but it will not be available to anonymous users.
Direct effects for Operations**
User Experience Disruption
Users may experience confusion or frustration if they are not informed about the new annotation feature, leading to potential misuse or underutilization of the tool during meetings.
- roles: Meeting Participants, Team Leaders
- references: https://support.microsoft.com/office/use-annotation-while-sharing-your-screen-in-microsoft-teams-876ba527-7112-437e-b410-5aec7363c473, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=89975
Increased Meeting Complexity
The introduction of collaborative annotations may complicate meetings, especially if users are not prepared for the feature, leading to potential delays and misunderstandings during discussions.
- roles: Facilitators, Project Managers
- references: https://support.microsoft.com/office/use-annotation-while-sharing-your-screen-in-microsoft-teams-876ba527-7112-437e-b410-5aec7363c473, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=89975
Configutation Options**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2025-04-24 | MC Last Updated | 03/19/2025 17:53:55 | 2025-04-23T19:46:41Z |
| 2025-04-24 | MC Messages | Updated March 19, 2025: We have updated the rollout timeline below. Thank you for your patience.
Coming soon for Microsoft Teams: Meeting participants will be able to request an annotation session while someone else is sharing their screen. This message applies to Teams for Windows desktop and Teams for Mac desktop. (Users can view and annotate in Teams on the web but cannot initiate annotations.) This message is associated with Microsoft 365 Roadmap ID 89975. [When this will happen:] Targeted Release: We will begin rolling out early May 2025 and expect to complete by mid-May 2025. General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-May 2025 and expect to complete by late May 2025 | Updated April 23, 2025: We have updated the timeline below. Thank you for your patience.
Coming soon for Microsoft Teams: Meeting participants will be able to request an annotation session while someone else is sharing their screen. This message applies to Teams for Windows desktop and Teams for Mac desktop. (Users can view and annotate in Teams on the web but cannot initiate annotations.) This message is associated with Microsoft 365 Roadmap ID 89975. [When this will happen:] Targeted Release: We will begin rolling out early June 2025 and expect to complete by mid-June 2025. General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-June 2025 and expect to complete by late June 2025. |
| 2025-04-24 | MC End Time | 07/07/2025 09:00:00 | 2025-08-11T09:00:00Z |
| 2025-04-24 | MC Summary | Meeting participants in Microsoft Teams will soon be able to request annotation sessions during screen sharing. This feature will roll out in May 2025 for Windows and Mac desktops. The presenter can accept or deny requests, and anonymous users cannot request annotations. No admin action is required. | Meeting participants in Microsoft Teams will soon be able to request collaborative annotation sessions during screen sharing. This feature will roll out in June 2025 for Windows and Mac desktop clients. Anonymous users cannot request annotations. No admin action is required, but user notification and documentation updates are recommended. |
| 2025-03-20 | MC MessageTagNames | New feature, User impact | Updated message, New feature, User impact |
| 2025-03-20 | MC Summary | Meeting participants in Microsoft Teams for Windows and Mac desktops will soon be able to request collaborative annotation sessions during screen sharing. The rollout starts in April 2025 and completes by early May 2025. No admin action is required, but users should be notified. Anonymous users cannot request annotations. | Meeting participants in Microsoft Teams will soon be able to request annotation sessions during screen sharing. This feature will roll out in May 2025 for Windows and Mac desktops. The presenter can accept or deny requests, and anonymous users cannot request annotations. No admin action is required. |
| 2025-03-20 | MC Last Updated | 02/28/2025 02:29:21 | 2025-03-19T17:53:55Z |
| 2025-03-20 | MC Messages | Coming soon for Microsoft Teams: Meeting participants will be able to request an annotation session while someone else is sharing their screen.
This message applies to Teams for Windows desktop and Teams for Mac desktop. (Users can view and annotate in Teams on the web but cannot initiate annotations.) This message is associated with Microsoft 365 Roadmap ID 89975. [When this will happen:] Targeted Release: We will begin rolling out early April 2025 and expect to complete by mid-April 2025. General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-April 2025 and expect to complete by early May 2025. | Updated March 19, 2025: We have updated the rollout timeline below. Thank you for your patience.
Coming soon for Microsoft Teams: Meeting participants will be able to request an annotation session while someone else is sharing their screen. This message applies to Teams for Windows desktop and Teams for Mac desktop. (Users can view and annotate in Teams on the web but cannot initiate annotations.) This message is associated with Microsoft 365 Roadmap ID 89975. [When this will happen:] Targeted Release: We will begin rolling out early May 2025 and expect to complete by mid-May 2025. General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-May 2025 and expect to complete by late May 2025 |
| 2025-03-20 | MC Title | Microsoft Teams: Meeting participants can request collaborative annotation sessions | (Updated) Microsoft Teams: Meeting participants can request collaborative annotation sessions |
| 2025-03-20 | MC End Time | 06/27/2025 09:00:00 | 2025-07-07T09:00:00Z |
Last updated 3 days ago
