check before: 2025-03-01
Product:
OneDrive, Outlook, SharePoint, SharePoint Premium, Syntex
Platform:
Online, US Instances, Web, World tenant
Status:
In development
Change type:
New feature, Updated message, User impact
Links:
Details:
Summary:
SharePoint and OneDrive users can now secure PDFs with passwords to restrict unauthorized access. This feature, rolling out from late April to late May 2025, allows setting an open password for access and an owner password for permissions like printing or editing. No admin action is required for this update.
Details:
Updated April 16, 2025: We have updated the title and content. Thank you for your patience.
SharePoint and OneDrive users can now secure their PDF files by adding protection that restricts unauthorized access through OneDrive Web. This feature allows you to set an open password, which is required to access the PDF, or an owner password, which sets permissions for actions such as printing or editing the document. This ensures your files remain secure and only accessible to authorized individuals
This message is associated with Microsoft 365 Roadmap ID 482193.
[When this will happen:]
Targeted Release: We will begin rolling out late April 2025 and expect to complete by early May.
General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out early May 2025 and expect to complete by late May 2025 (previously late March).
Change Category:
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Scope:
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Release Phase:
General Availability, Targeted Release
Created:
2025-02-26
updated:
2025-04-17
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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linked item details
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summary for non-techies**
SharePoint and OneDrive are introducing a feature that allows users to protect PDF files with "open" and "owner" passwords, enhancing document security by restricting access and permissions, with rollout expected between late April and late May 2025.
Direct effects for Operations**
User Access Restrictions
Users may face difficulties accessing PDF files if they are not informed about the new password protection feature, leading to potential delays in their work.
- roles: End Users, Content Creators
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=482193
Increased Support Requests
The introduction of password protection may lead to an increase in support requests from users who are confused about the new feature or encounter issues with password management.
- roles: IT Support Staff, Help Desk Agents
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=482193
Configutation Options**
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IT Security**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2025-04-17 | MC Messages | Updated April 2, 2025: Updated April 2, 2025: We have updated the content and rollout timeline below. Thank you for your patience.
Starting October 1, 2024, various content management features previously accessible through pay-as-you-go licensing will be included in all commercial plans for SharePoint. This update reflects our commitment to enhancing the user experience and providing valuable tools to a wider audience. SharePoint and Outlook users can now secure their PDF files by adding protection that restricts unauthorized access through OneDrive Web. This feature allows you to set an open password, which is required to access the PDF, or an owner password, which sets permissions for actions such as printing or editing the document. This ensures your files remain secure and only accessible to authorized individuals This message is associated with Microsoft 365 Roadmap ID 482193. [When this will happen:] Targeted Release: We will begin rolling out late April 2025 and expect to complete by early May 2025. General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out early May 2025 and expect to complete by late May 2025 (previously late March). | Updated April 16, 2025: We have updated the title and content. Thank you for your patience.
SharePoint and OneDrive users can now secure their PDF files by adding protection that restricts unauthorized access through OneDrive Web. This feature allows you to set an open password, which is required to access the PDF, or an owner password, which sets permissions for actions such as printing or editing the document. This ensures your files remain secure and only accessible to authorized individuals This message is associated with Microsoft 365 Roadmap ID 482193. [When this will happen:] Targeted Release: We will begin rolling out late April 2025 and expect to complete by early May. General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out early May 2025 and expect to complete by late May 2025 (previously late March). |
| 2025-04-17 | MC Title | (Updated) Microsoft OneDrive: Protect PDF with Password on OneDrive for web | (Updated) SharePoint: OneDrive and SharePoint – Protect PDF with password |
| 2025-04-17 | MC Last Updated | 04/02/2025 20:37:48 | 2025-04-16T19:27:08Z |
| 2025-04-17 | MC prepare | Note: Some users may see this feature before other users within your organization. Password protection is only available for SharePoint Premium licensed users; non-SharePoint Premium users will not see this feature.
https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=482193 | Note: Some users may see this feature before other users within your organization.
https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=482193 |
| 2025-04-17 | MC Summary | Starting October 1, 2024, content management features will be included in all commercial SharePoint plans. SharePoint and Outlook users can secure PDFs with passwords on OneDrive Web. The rollout begins late April 2025 for Targeted Release and early May 2025 for General Availability. No admin action is required. | SharePoint and OneDrive users can now secure PDFs with passwords to restrict unauthorized access. This feature, rolling out from late April to late May 2025, allows setting an open password for access and an owner password for permissions like printing or editing. No admin action is required for this update. |
| 2025-04-03 | MC Last Updated | 03/05/2025 17:53:12 | 2025-04-02T20:37:48Z |
| 2025-04-03 | MC Messages | Updated March 5, 2025: We have updated the content. Thank you for your patience.
SharePoint Premium users can now secure their PDF files by adding protection that restricts unauthorized access through OneDrive Web. This feature allows you to set an open password, which is required to access the PDF, or an owner password, which sets permissions for actions such as printing or editing the document. This ensures your files remain secure and only accessible to authorized individuals This message is associated with Microsoft 365 Roadmap ID 482193. [When this will happen:] Targeted Release: We will begin rolling out early March 2025 and expect to complete by mid-March. General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out mid-March 2025 and expect to complete by early April 2025 (previously late March). | Updated April 2, 2025: Updated April 2, 2025: We have updated the content and rollout timeline below. Thank you for your patience.
Starting October 1, 2024, various content management features previously accessible through pay-as-you-go licensing will be included in all commercial plans for SharePoint. This update reflects our commitment to enhancing the user experience and providing valuable tools to a wider audience. SharePoint and Outlook users can now secure their PDF files by adding protection that restricts unauthorized access through OneDrive Web. This feature allows you to set an open password, which is required to access the PDF, or an owner password, which sets permissions for actions such as printing or editing the document. This ensures your files remain secure and only accessible to authorized individuals This message is associated with Microsoft 365 Roadmap ID 482193. [When this will happen:] Targeted Release: We will begin rolling out late April 2025 and expect to complete by early May 2025. General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out early May 2025 and expect to complete by late May 2025 (previously late March). |
| 2025-04-03 | MC End Time | 05/26/2025 09:00:00 | 2025-07-07T09:00:00Z |
| 2025-04-03 | MC Summary | SharePoint Premium users can now secure PDFs on OneDrive Web with open or owner passwords to restrict unauthorized access and set permissions. The rollout starts in early March 2025 and completes by early April 2025. Users can save protected PDFs without overwriting originals, and Syntex users are not charged extra. | Starting October 1, 2024, content management features will be included in all commercial SharePoint plans. SharePoint and Outlook users can secure PDFs with passwords on OneDrive Web. The rollout begins late April 2025 for Targeted Release and early May 2025 for General Availability. No admin action is required. |
| 2025-03-06 | MC prepare | This rollout will happen automatically by the specified date with no admin action required before the rollout. You may want to notify your users about this change and update any relevant documentation.
Before rollout, we will update this post with any relevant documentation. https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=482193 | Note: Some users may see this feature before other users within your organization. Password protection is only available for SharePoint Premium licensed users; non-SharePoint Premium users will not see this feature.
https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=482193 |
| 2025-03-06 | MC MessageTagNames | New feature, User impact | Updated message, New feature, User impact |
| 2025-03-06 | MC Summary | Microsoft OneDrive will soon allow web users to protect PDF files with User and Owner Passwords, enhancing security. The rollout starts in March 2025. Users can set passwords to restrict access and permissions. No admin action is required, but notifying users and updating documentation is recommended. | SharePoint Premium users can now secure PDFs on OneDrive Web with open or owner passwords to restrict unauthorized access and set permissions. The rollout starts in early March 2025 and completes by early April 2025. Users can save protected PDFs without overwriting originals, and Syntex users are not charged extra. |
| 2025-03-06 | MC Last Updated | 02/26/2025 01:30:15 | 2025-03-05T17:53:12Z |
| 2025-03-06 | MC Messages | Coming soon to Microsoft OneDrive: OneDrive web users can protect their PDF files with User Password and Owner Password. The User Password is required to open and view a PDF file. The Owner Password is used to set operation permissions on a PDF file, such as allow printing, copying, or modifying the content. This enhancement provides an additional layer of security for sensitive documents, ensuring that only authorized individuals can access the content.
This message is associated with Microsoft 365 Roadmap ID 482193. [When this will happen:] Targeted Release: We will begin rolling out early March 2025 and expect to complete by mid-March 2025. General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out mid-March 2025 and expect to complete by late March 2025. | Updated March 5, 2025: We have updated the content. Thank you for your patience.
SharePoint Premium users can now secure their PDF files by adding protection that restricts unauthorized access through OneDrive Web. This feature allows you to set an open password, which is required to access the PDF, or an owner password, which sets permissions for actions such as printing or editing the document. This ensures your files remain secure and only accessible to authorized individuals This message is associated with Microsoft 365 Roadmap ID 482193. [When this will happen:] Targeted Release: We will begin rolling out early March 2025 and expect to complete by mid-March. General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out mid-March 2025 and expect to complete by early April 2025 (previously late March). |
| 2025-03-06 | MC How Affect | Before this rollout: Users cannot setup passwords to protect their PDF files.
After this rollout: Users can set a User Password to protect the PDF from being opened by non-authorized users or set Owner Password to grant certain operations like printing, copying, or modifying the content. Users will be able to use the password protection function by following these steps in OneDrive for web: Open the PDF file, click the Set password button on the upper left toolbar. User Password can be set under Security. With this password, the user can open the PDF. Owner Password can be set under Protection. By selecting different permission levels, together with the permission password, the user having this password will be able to perform relevant actions such as print, copy, or modify contents. | Before this rollout: Users cannot setup passwords to protect their PDF files.
After this rollout: Users can set a User Password to protect the PDF from being opened by non-authorized users or set Owner Password to grant certain operations like printing, copying, or modifying the content. To set up an open password: 1. Open a PDF you have saved in OneDrive or SharePoint document library, 2. Click the lock icon located at the top left of the screen 3.Under Security, enter matching passwords. 4. Click Save as to password protect this document, 5. Choose the location where you want to save the file and click Save here. 6. A notification will appear at the bottom of the screen, indicating that a new file has been successfully saved. To set up an owner password: 1. Open a PDF you have saved in OneDrive or SharePoint document library, 2. Click the lock icon located at the top left of the screen, 3. Under Protection, check the Grant permissions box. 4. Under Grant permission, check the box for the permissions you want to allow on this document. |
| 2025-03-06 | MC Title | Microsoft OneDrive: Protect PDF with Password on OneDrive for web | (Updated) Microsoft OneDrive: Protect PDF with Password on OneDrive for web |
| 2025-03-06 | MC End Time | 04/28/2025 09:00:00 | 2025-05-26T09:00:00Z |
Last updated 1 week ago
