561651 – Outlook: Export to PDF (preserving sensitivity labels)

Product:

Outlook, Purview Information Protection

Platform:

Windows Desktop, World tenant

Status:

In development

Change type:

Links:

Details:

Ability to create PDFs from email messages and preserve Sensitivity labels. This feature is accessible from File -> Open & Export -> Create PDF.

Change Category:
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Scope:
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Release Phase:
Current Channel, General Availability

Created:
2026-05-09

updated:
2026-05-09

Docu to Check

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MS workload name

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More Info URL

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summary for non-techies**

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Direct effects for Operations**

Exporting Emails to PDF
If the change is implemented without preparation, users may experience issues with exporting emails to PDF while preserving sensitivity labels, leading to potential data leaks or compliance violations.
   - roles: Compliance Officer, End User
   - references: https://support.microsoft.com/en-us/office/print-to-pdf-is-blocked-if-mandatory-labeling-is-enabled-328c575c-9db9-4879-953b-a5e176f61e78

User Experience with Sensitivity Labels
Users may face confusion or frustration if the feature does not work as expected, impacting their ability to securely share information and potentially leading to decreased productivity.
   - roles: End User, IT Support
   - references: https://support.microsoft.com/en-us/office/print-to-pdf-is-blocked-if-mandatory-labeling-is-enabled-328c575c-9db9-4879-953b-a5e176f61e78

Configutation Options**

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Data Protection**

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explanation for non-techies**

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