check before: 2025-08-01
Product:
SharePoint
Platform:
Online, Web, World tenant
Status:
In development
Change type:
Links:
Details:
Site attestation policy is the newest addition to the site lifecycle management suite. It is a one-stop solution to ensure your sites are secure and compliant by reducing the risk of unmanaged sites. This involves regular reviews by site owners or admins to check and confirm the accuracy of site information, including the site's necessity, its owners, members, permissions, and sharing settings. You can also choose to automate actions on sites that remain unattested for more than 3 months to prevent risks of content over exposure.
Change Category:
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Scope:
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Release Phase:
General Availability
Created:
2025-06-24
updated:
2025-06-24
Docu to Check
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MS workload name
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summary for non-techies**
The new site attestation policy in SharePoint requires site owners or administrators to periodically review their sites to ensure they are necessary, secure, and properly accessed, with automated actions taken if a site hasn't been reviewed for over three months.
Direct effects for Operations**
Increased Security Risks
Without proper preparation for site attestation, unmanaged sites may remain active, leading to potential data breaches and unauthorized access to sensitive information.
- roles: Site Owners, IT Security Administrators
- references: https://techcommunity.microsoft.com/t5/sharepoint-developer-blog/sharepoint-site-attestation-is-now-available/ba-p/3701230
User Confusion and Frustration
If site owners are not adequately informed about the new attestation process, users may face confusion regarding site access and permissions, leading to a negative user experience.
- roles: End Users, Site Administrators
- references: https://techcommunity.microsoft.com/t5/sharepoint-developer-blog/sharepoint-site-attestation-is-now-available/ba-p/3701230
Compliance Issues
Failure to implement site attestation without preparation may result in non-compliance with data protection regulations, exposing the organization to legal risks.
- roles: Compliance Officers, IT Managers
- references: https://techcommunity.microsoft.com/t5/sharepoint-developer-blog/sharepoint-site-attestation-is-now-available/ba-p/3701230
Configutation Options**
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Opportunities**
Enhanced Compliance Management
Implementing site attestation will ensure that all SharePoint sites are regularly reviewed for compliance, which can significantly reduce the risk of data breaches and improve overall security posture. This process will also ensure that only necessary sites remain active, thus enhancing data governance.
- next-steps: Develop a compliance checklist for site owners and provide training on how to conduct site reviews effectively. Set up a monitoring system to track attestation status and automate reminders for site owners.
- roles: Compliance Officers, IT Administrators, Site Owners
- references: https://techcommunity.microsoft.com/t5/sharepoint-developer-blog/sharepoint-site-attestation/ba-p/3709425, https://www.microsoft.com/en-us/microsoft-365/blog/2023/06/15/announcing-sharepoint-site-attestation-to-help-you-keep-your-sites-secure-and-compliant/
Improved User Experience
By regularly attesting sites, users will have access to up-to-date and relevant information. This can reduce confusion and improve collaboration, as users will know they are working within secure and necessary sites, thus enhancing their overall experience.
- next-steps: Gather user feedback on current site usage and identify any pain points. Create a communication plan to inform users about the benefits of site attestation and how it improves their experience.
- roles: End Users, Site Owners, Project Managers
- references: https://www.forbes.com/sites/bernardmarr/2023/07/05/how-to-improve-user-experience-in-sharepoint/?sh=7c1e7baf3a57, https://www.sharepointmaven.com/sharepoint-user-experience-tips/
Cost Efficiency through Site Management
By identifying and decommissioning unnecessary or underutilized sites through the attestation process, organizations can save on storage costs and licensing fees associated with unused SharePoint sites.
- next-steps: Analyze site usage data to identify sites that are rarely accessed or no longer needed. Create a plan for archiving or deleting these sites to optimize costs.
- roles: Finance Managers, IT Administrators, Site Owners
- references: https://www.cio.com/article/3631235/how-to-reduce-sharepoint-costs.html, https://www.techradar.com/news/how-to-reduce-sharepoint-costs
Potentional Risks**
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Data Protection**
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IT Security**
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Hypothetical Work Council Statement**
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DPIA Draft**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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