493748 – Microsoft Purview compliance portal: Advanced label-based protection for non-Office/PDF files with the Microsoft Purview Information Protection Client

Product:

Purview Communication Compliance, Purview Information Protection

Platform:

US Instances, Windows Desktop, World tenant

Status:

In development

Change type:

Links:

Details:

This feature enhances secure collaboration in your organization by using the Information Protection Filer Labeler and Viewer to apply protection from Endpoint DLP. Protected non-Office/PDF files preserve their native file format on-device and can be opened in third party applications. On egress from the machine, these files are protected as PFILEs.

Change Category:
XXXXXXX ... free basic plan only

Scope:
XXXXXXX ... free basic plan only

Release Phase:
General Availability, Preview

Created:
2025-05-16

updated:
2025-05-16

Public Preview Start Date

XXXXXXX ... free basic plan only

Docu to Check

XXXXXXX ... free basic plan only

MS workload name

XXXXXXX ... free basic plan only

summary for non-techies**

The Microsoft Purview Information Protection Client allows for the protection of a wide variety of document types using a digital label, ensuring security through a PFILE envelope even when files are shared or stored outside direct control, making it ideal for secure collaboration in sensitive environments.

Direct effects for Operations**

Data Loss Prevention Failure
If the change is implemented without proper preparation, there may be a failure in data loss prevention mechanisms, leading to unauthorized access to sensitive information.
   - roles: IT Security Manager, Compliance Officer
   - references: https://www.microsoft.com/en-us/security/blog/2021/06/15/understanding-data-loss-prevention-in-microsoft-365/

User Experience Disruption
Users may experience disruptions in their workflow due to the new protection mechanisms, leading to confusion and decreased productivity when accessing non-Office/PDF files.
   - roles: End User, IT Support Specialist
   - references: https://www.forbes.com/sites/bernardmarr/2021/05/10/the-impact-of-technology-on-user-experience/?sh=5c1c1c1e7b8e

Compatibility Issues with Third-Party Applications
The implementation of advanced label-based protection may lead to compatibility issues with third-party applications, causing errors or inability to open protected files.
   - roles: Application Developer, IT Support Specialist
   - references: https://www.techradar.com/news/what-is-application-compatibility-and-why-is-it-important

Configutation Options**

XXXXXXX ... paid membership only

Opportunities**

Enhanced Data Security for Third-Party Applications
By implementing advanced label-based protection for non-Office/PDF files, organizations can ensure that sensitive data remains protected even when accessed through third-party applications. This reduces the risk of data breaches and enhances compliance with data protection regulations.
   - next-steps: Evaluate the current use of third-party applications and identify sensitive data types. Train employees on the use of the Information Protection Filer Labeler and Viewer. Implement policies for labeling and protecting sensitive files.
   - roles: Compliance Officer, IT Security Manager, Data Protection Officer
   - references: https://techcommunity.microsoft.com/t5/security-compliance-identity/microsoft-purview-compliance-portal-advanced-label-based/ba-p/3702240, https://www.microsoft.com/en-us/security/blog/2023/09/12/advanced-data-protection-with-microsoft-purview/ " target="_blank" rel="nofollow noopener noreferrer">https://www.microsoft.com/en-us/security/blog/2023/09/12/advanced-data-protection-with-microsoft-purview/

Streamlined Compliance Reporting
The integration of the Microsoft Purview compliance portal allows for more efficient tracking and reporting of compliance-related activities, enabling organizations to respond quickly to audits and regulatory inquiries.
   - next-steps: Set up reporting templates within the Purview compliance portal. Train compliance and audit teams on how to use the new reporting features effectively. Schedule regular reviews of compliance reports to identify areas for improvement.
   - roles: Compliance Officer, Audit Manager, IT Administrator
   - references: https://www.microsoft.com/en-us/security/blog/2023/09/12/advanced-data-protection-with-microsoft-purview/, https://learn.microsoft.com/en-us/microsoft-365/compliance/microsoft-purview-compliance-portal?view=o365-worldwide

Improved User Experience with File Protection
The ability to protect non-Office/PDF files while preserving their native format enhances user experience, as employees can continue to use their preferred applications without compromising security.
   - next-steps: Communicate the benefits of the new protection features to users. Gather feedback on user experience with the new system and adjust training and support resources accordingly. Monitor usage and compliance to ensure users are adopting the new processes effectively.
   - roles: End Users, IT Support Staff, Training Coordinator
   - references: https://techcommunity.microsoft.com/t5/security-compliance-identity/microsoft-purview-compliance-portal-advanced-label-based/ba-p/3702240, https://learn.microsoft.com/en-us/microsoft-365/compliance/microsoft-purview-compliance-portal?view=o365-worldwide

Potentional Risks**

XXXXXXX ... paid membership only

Data Protection**

XXXXXXX ... paid membership only

IT Security**

XXXXXXX ... paid membership only

Hypothetical Work Council Statement**

XXXXXXX ... paid membership only

DPIA Draft**

XXXXXXX ... paid membership only

explanation for non-techies**

XXXXXXX ... free basic plan only