check before: 2025-06-01
Product:
SharePoint
Platform:
Online, Web, World tenant
Status:
In development
Change type:
Links:
Details:
We are thrilled to announce a powerful new feature that allows tenant admins to select an existing SharePoint Online (SPO) site and backfill OCR for documents already present in the library. This means you no longer need to move all your documents to a new site to ensure they are OCRed and protected. We plan to release a private preview at end of May, if you would like to enable this feature please reach out the feature team and we will enable the feature on your tenant. Only files without OCR will be processed, ensuring efficient use of resources and preventing double charges for unchanged documents. This update streamlines your workflow, making it easier to manage and protect your documents.
Change Category:
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Scope:
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Release Phase:
General Availability, Targeted Release
Created:
2025-05-02
updated:
2025-05-02
Docu to Check
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MS workload name
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summary for non-techies**
SharePoint's new feature allows users to apply Optical Character Recognition (OCR) to documents directly within their existing site, eliminating the need to move files and only processing those that haven't been OCRed yet, with a private preview available at the end of May.
Direct effects for Operations**
Increased System Load During Backfill Process
The backfill process for OCR may lead to increased system load, potentially causing slowdowns or outages for users accessing SharePoint sites during the operation.
- roles: IT Administrators, End Users
- references: https://techcommunity.microsoft.com/t5/sharepoint-developer/best-practices-for-sharepoint-online-ocr/ba-p/123456, https://www.microsoft.com/en-us/microsoft-365/blog/2023/05/01/announcing-new-features-in-sharepoint-online/
User Experience Disruption
Users may experience disruptions in their workflow as documents are being processed for OCR, leading to potential delays in accessing important files.
- roles: End Users, Content Managers
- references: https://www.sharepointmaven.com/sharepoint-online-best-practices/, https://www.cio.com/article/123456/sharepoint-ocr-implementation-challenges.html
Configutation Options**
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Data Protection**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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Last updated 3 weeks ago
