check before: 2025-06-01
Product:
OneDrive, Purview Communication Compliance
Platform:
US Instances, Web, World tenant
Status:
In development
Change type:
Links:
Details:
Admins can protect OneDrive shadow files, that are not locally synced on an endpoint device. This feature has a dependency on Just-in-time (JIT) to provide the interim protection.
Change Category:
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Scope:
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Release Phase:
General Availability, Preview
Created:
2025-05-02
updated:
2025-05-02
Public Preview Start Date
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Docu to Check
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MS workload name
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summary for non-techies**
The Microsoft Purview Compliance Portal now offers a feature that allows IT administrators to protect "shadow files" on OneDrive using Just-in-time (JIT) security measures, ensuring these files remain secure even when not downloaded or synced to a device, and is available to organizations worldwide, including government sectors like GCC and DoD.
Direct effects for Operations**
Data Loss Prevention (DLP) Implementation
Without proper preparation, the implementation of DLP for OneDrive shadow files may lead to unintentional data exposure or loss, as users may not be aware of the new restrictions and how to manage their files accordingly.
- roles: IT Admin, End User
- references: https://techcommunity.microsoft.com/t5/security-compliance-identity/microsoft-purview-compliance-portal-endpoint-dlp-protect-shadow/ba-p/3741230
User Experience Disruption
If the change is made without adequate training or communication, users may experience confusion and frustration due to unexpected restrictions on file access and sharing, leading to decreased productivity.
- roles: End User, Support Staff
- references: https://techcommunity.microsoft.com/t5/security-compliance-identity/microsoft-purview-compliance-portal-endpoint-dlp-protect-shadow/ba-p/3741230
Increased Support Tickets
The lack of preparation for the new DLP feature may result in a surge of support tickets from users facing issues with accessing or managing their OneDrive files, overwhelming the IT support team.
- roles: Support Staff, IT Admin
- references: https://techcommunity.microsoft.com/t5/security-compliance-identity/microsoft-purview-compliance-portal-endpoint-dlp-protect-shadow/ba-p/3741230
Configutation Options**
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Opportunities**
Enhanced Data Protection
Implementing the endpoint DLP feature for OneDrive shadow files will significantly enhance data protection by preventing unauthorized access and ensuring compliance with data governance policies. This will help in safeguarding sensitive information even when files are not synced locally.
- next-steps: Conduct a risk assessment to identify sensitive data that requires protection, followed by configuring DLP policies in the Microsoft Purview Compliance Portal to protect shadow files.
- roles: Compliance Officers, IT Security Managers, Data Governance Teams
- references: https://www.microsoft.com/en-us/microsoft-365/compliance/overview, https://techcommunity.microsoft.com/t5/security-compliance-identity/announcing-endpoint-dlp-for-onedrive-shadow-files/ba-p/3792564
" target="_blank" rel="nofollow noopener noreferrer">https://techcommunity.microsoft.com/t5/security-compliance-identity/announcing-endpoint-dlp-for-onedrive-shadow-files/ba-p/3792564
Improved User Experience
By utilizing the endpoint DLP feature, users can work with OneDrive files without the fear of accidental data leaks, thus improving their overall experience and productivity. This allows users to focus on their tasks without worrying about compliance issues.
- next-steps: Gather user feedback on current pain points regarding data security and compliance, and provide training sessions on how to utilize the new DLP features effectively.
- roles: End Users, Team Leaders, Training Coordinators
- references: https://techcommunity.microsoft.com/t5/security-compliance-identity/announcing-endpoint-dlp-for-onedrive-shadow-files/ba-p/3792564, https://www.microsoft.com/en-us/microsoft-365/compliance/data-loss-prevention
" target="_blank" rel="nofollow noopener noreferrer">https://www.microsoft.com/en-us/microsoft-365/compliance/data-loss-prevention
Streamlined IT Operations
The integration of endpoint DLP with existing compliance tools can streamline IT operations by reducing the time spent on managing data security incidents and ensuring compliance, thus allowing IT teams to focus on more strategic initiatives.
- next-steps: Review current IT workflows and identify areas where DLP can automate compliance checks and incident responses, followed by implementation of necessary integrations with existing IT systems.
- roles: IT Administrators, Compliance Managers, Operations Managers
- references: https://www.microsoft.com/en-us/microsoft-365/compliance/data-loss-prevention, https://www.microsoft.com/en-us/security/business/solutions/data-loss-prevention
Potentional Risks**
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Data Protection**
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IT Security**
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Hypothetical Work Council Statement**
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DPIA Draft**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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