check before: 2025-12-01
Product:
Copilot, Teams
Platform:
Android, iOS, Mac, Web, Windows Desktop, World tenant
Status:
In development
Change type:
Links:
Details:
We’re rolling out grounding with web search in Copilot for Teams meetings, enabling users to get richer, more insightful responses from Copilot. When IT administrators enable web grounding for Copilot, Copilot will be able to analyze the web to aid it in answering your questions. With added work grounding, Copilot will be able to analyze your work files, emails, and people in your organization to provide deeper insights to your questions.
Change Category:
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Scope:
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Release Phase:
General Availability, Targeted Release
Created:
2025-05-31
updated:
2025-06-06
Docu to Check
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MS workload name
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summary for non-techies**
Microsoft Teams' new feature, Copilot, acts as a smart assistant that can search the web, access work files, emails, and organizational information during meetings to provide relevant data quickly, with customizable access settings for security.
Direct effects for Operations**
Data Privacy Concerns
Enabling web search in Copilot may lead to unintentional exposure of sensitive organizational data if not properly managed, as it could analyze and share information from work files and emails.
- roles: IT Administrators, Compliance Officers
- references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/10/01/understanding-data-privacy-in-microsoft-teams/
User Experience Disruption
If Copilot is enabled without adequate training or preparation, users may experience confusion or frustration due to unexpected responses or inaccuracies in the information provided by Copilot.
- roles: End Users, Team Leaders
- references: https://www.forbes.com/sites/bernardmarr/2023/09/15/how-ai-is-changing-the-way-we-work-in-teams/?sh=5c1e4e1e7c3e
Increased IT Support Requests
The introduction of new features like web grounding in Copilot may lead to a spike in IT support requests as users encounter issues or have questions about the new functionalities.
- roles: IT Support Staff, Help Desk Technicians
- references: https://www.techrepublic.com/article/how-to-manage-increased-it-support-requests-during-technology-changes/
Configutation Options**
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Opportunities**
Enhanced Meeting Productivity
By utilizing Copilot's web and work grounding capabilities, users can access real-time information and insights during meetings, leading to more informed decision-making and efficient discussions. This can reduce the time spent searching for information during meetings.
- next-steps: Conduct training sessions for employees to maximize the use of Copilot features in meetings. Create guidelines on how to effectively leverage Copilot for better meeting outcomes.
- roles: Team Leaders, Project Managers, Executives
- references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/09/12/introducing-microsoft-copilot-in-teams-meetings/
Streamlined Information Retrieval
With Copilot's ability to search through emails, files, and people, users can quickly find relevant information without leaving the meeting interface, reducing interruptions and enhancing focus on discussions.
- next-steps: Integrate Copilot with existing knowledge management systems to ensure comprehensive access to all relevant information. Monitor usage and gather feedback for continuous improvement.
- roles: Knowledge Managers, IT Administrators, Support Teams
- references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/09/12/introducing-microsoft-copilot-in-teams-meetings/
Improved User Experience
The integration of Copilot in Teams meetings can significantly enhance user experience by providing personalized and context-aware assistance, making meetings more engaging and productive.
- next-steps: Collect user feedback on Copilot's performance and areas for improvement. Use this data to refine training materials and support resources for users.
- roles: End Users, UX Designers, Training Coordinators
- references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/09/12/introducing-microsoft-copilot-in-teams-meetings/
Potentional Risks**
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Data Protection**
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IT Security**
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Hypothetical Work Council Statement**
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DPIA Draft**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2025-06-06 | RM Release | July CY2025 | December CY2025 |
Last updated 2 weeks ago
