486695 – Microsoft Copilot (Microsoft 365): Copilot Prompt Gallery – Company-wide prompt publishing

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check before: 2025-05-01

Product:

Copilot, Microsoft 365 Apps, OneNote

Platform:

Web, Windows Desktop, World tenant

Status:

In development

Change type:

Links:

Details:

Organizations can build their own collections of prompts that are tailored to their business needs and workflows and distribute these to all users within the tenant.

Change Category:
XXXXXXX ... free basic plan only

Scope:
XXXXXXX ... free basic plan only

Release Phase:
General Availability

Created:
2025-03-25

updated:
2025-03-25

Docu to Check

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MS workload name

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summary for non-techies**

The Copilot Prompt Gallery in Microsoft 365 allows organizations to create and share a library of custom prompts to guide Copilot in executing tasks specific to business needs, ensuring consistency and efficiency across various applications like Word, Excel, PowerPoint, and OneNote.

Direct effects for Operations**

User Confusion and Misuse of Prompts
Without proper preparation and training, users may misunderstand or misuse the prompts, leading to incorrect outputs and decreased productivity.
   - roles: End Users, Team Leaders
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/03/16/introducing-microsoft-365-copilot/, https://www.forbes.com/sites/bernardmarr/2023/03/20/what-is-microsoft-365-copilot-and-how-can-it-help-your-business/

Increased Support Requests
The introduction of new prompts without adequate preparation may lead to a surge in support requests as users encounter issues or confusion, straining IT resources.
   - roles: IT Support Staff, Help Desk Agents
   - references: https://www.techradar.com/news/microsoft-365-copilot-what-you-need-to-know, https://www.zdnet.com/article/microsoft-365-copilot-what-it-is-and-how-it-works/

Configutation Options**

XXXXXXX ... paid membership only

explanation for non-techies**

XXXXXXX ... free basic plan only

** AI generated content. This information must be reviewed before use.

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