486695 – Microsoft Copilot (Microsoft 365): Copilot Prompt Gallery – Company-wide prompt publishing

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check before: 2025-06-01

Product:

Copilot, Defender, Microsoft 365 Apps, OneNote

Platform:

Web, Windows Desktop, World tenant

Status:

In development

Change type:

Links:

Details:

Organizations can build their own collections of prompts that are tailored to their business needs and workflows and distribute these to all users within the tenant.

Change Category:
XXXXXXX ... free basic plan only

Scope:
XXXXXXX ... free basic plan only

Release Phase:
General Availability

Created:
2025-03-25

updated:
2025-05-16

Docu to Check

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MS workload name

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summary for non-techies**

Microsoft Copilot's Prompt Gallery allows organizations to create and distribute customized digital prompts integrated into everyday tools like Word, Excel, and PowerPoint, acting as personalized guides to enhance productivity and streamline workflows.

Direct effects for Operations**

User Confusion and Misuse of Prompts
Without proper preparation and training, users may misunderstand or misuse the prompts, leading to incorrect outputs and decreased productivity.
   - roles: End Users, Team Leaders
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/03/16/introducing-microsoft-365-copilot/, https://www.forbes.com/sites/bernardmarr/2023/03/20/what-is-microsoft-365-copilot-and-how-can-it-help-your-business/

Increased Support Requests
The introduction of new prompts without adequate preparation may lead to a surge in support requests as users encounter issues or confusion, straining IT resources.
   - roles: IT Support Staff, Help Desk Agents
   - references: https://www.techradar.com/news/microsoft-365-copilot-what-you-need-to-know, https://www.zdnet.com/article/microsoft-365-copilot-what-it-is-and-how-it-works/

Configutation Options**

XXXXXXX ... paid membership only

explanation for non-techies**

XXXXXXX ... free basic plan only

** AI generated content. This information must be reviewed before use.

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change history

DatePropertyoldnew
2025-05-16RM ReleaseMay CY2025June CY2025
2025-05-16RM Product TagsMicrosoft Copilot (Microsoft 365), Excel, OneNote, PowerPoint, WordMicrosoft Defender for Cloud, Excel, OneNote, PowerPoint, Word

Last updated 3 days ago

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