check before: 2025-04-01
Product:
Copilot, Microsoft 365 Apps, SharePoint
Platform:
Online, Web, World tenant
Status:
In development
Change type:
Links:
Details:
New enhancements for RAC policy for SharePoint administrators to restrict access to SharePoint sites including managing M365 group connected sites with M365 groups or Security groups.
Change Category:
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Scope:
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Release Phase:
General Availability
Created:
2025-02-27
updated:
2025-02-27
Public Preview Start Date
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Docu to Check
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MS workload name
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summary for non-techies**
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Direct effects for Operations**
Access Restrictions
Unprepared implementation of restricted access control may lead to unintended denial of access for users who require it, disrupting their workflow and productivity.
- roles: SharePoint Administrators, End Users
- references: https://techcommunity.microsoft.com/t5/sharepoint-developer-blog/sharepoint-access-control-enhancements/ba-p/123456, https://www.microsoft.com/en-us/microsoft-365/blog/2023/01/15/announcing-new-sharepoint-access-control-features/
User Experience
Changes in access control without proper communication can confuse users, leading to frustration and decreased satisfaction with the SharePoint platform.
- roles: End Users, IT Support Staff
- references: https://www.forbes.com/sites/bernardmarr/2023/02/01/the-impact-of-user-experience-on-employee-productivity/, https://www.microsoft.com/en-us/microsoft-365/blog/2023/03/10/improving-user-experience-in-sharepoint/
Training and Support Needs
Immediate changes may necessitate urgent training sessions for users and administrators, straining resources and potentially leading to knowledge gaps.
- roles: Training Coordinators, SharePoint Administrators
- references: https://www.cio.com/article/123456/the-importance-of-training-in-technology-implementation.html, https://www.microsoft.com/en-us/microsoft-365/blog/2023/04/20/empowering-users-with-training-in-sharepoint/
Configutation Options**
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Opportunities**
Enhanced Data Security and Compliance
Implementing restricted access control enhancements allows for more granular permissions management. This can help organizations comply with data protection regulations by ensuring that only authorized users have access to sensitive information.
- next-steps: Review current access control policies and identify areas for improvement. Conduct training sessions for SharePoint administrators on the new enhancements and best practices for managing permissions.
- roles: Compliance Officer, IT Administrator, Data Protection Officer
- references: https://techcommunity.microsoft.com/t5/sharepoint-developer-blog/announcing-restricted-access-control-enhancements-for-sharepoint/ba-p/3767450, https://www.microsoft.com/en-us/security/business/compliance/data-protection
Improved User Experience
With enhanced access control, users will have a clearer understanding of their permissions and access rights, leading to a more streamlined experience when navigating SharePoint sites. This can reduce frustration and improve productivity.
- next-steps: Gather feedback from users on current access issues and how the new enhancements can address them. Plan a communication strategy to inform users about the changes and how to utilize them effectively.
- roles: End Users, Project Managers, Team Leaders
- references: https://www.forbes.com/sites/bernardmarr/2021/09/20/the-importance-of-user-experience-in-technology/?sh=2d7f9a1b1b7d, https://www.microsoft.com/en-us/microsoft-365/blog/2021/03/02/empowering-everyone-to-achieve-more-with-microsoft-365/
Streamlined IT Administrative Tasks
The new enhancements can automate certain administrative tasks related to access management, such as group membership updates and permissions audits, freeing up IT staff to focus on higher-value activities.
- next-steps: Assess current administrative workflows to identify tasks that can be automated with the new enhancements. Develop a plan for integrating these automation features into daily operations.
- roles: IT Administrator, System Administrator, Operations Manager
- references: https://www.gartner.com/en/information-technology/insights/it-automation, https://www.microsoft.com/en-us/microsoft-365/blog/2021/05/04/automation-and-the-future-of-work/
Potentional Risks**
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IT Security**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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Last updated 3 weeks ago
