422320 – OneNote: Boost productivity using voice with Copilot on OneNote Mobile (iPhone)

Product:

Copilot, OneNote

Platform:

iOS, mobile, World tenant

Status:

In development

Change type:

Links:

Details:

Copilot in OneNote transforms fragmented voice thoughts and conversation recordings into clear, actionable insights. It enhances productivity by accurately capturing and organizing verbal notes, filling in gaps, and providing structured summaries, making it easier to review and utilize information effectively. Exciting News! Copilot in OneNote can now access and understand verbal notes, synthesize conversations, and transform fragmented thoughts into clear, actionable insights, boosting productivity.

Change Category:
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Scope:
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Release Phase:
General Availability, Preview

Created:
2024-10-23

updated:
2025-02-06

Public Preview Start Date

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Docu to Check

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MS workload name

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summary for non-techies**

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Direct effects for Operations**

Voice Recognition Errors
If the change is implemented without proper preparation, users may experience inaccuracies in voice recognition, leading to misinterpretation of notes and loss of critical information.
   - roles: End Users, Productivity Managers
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/10/01/boost-productivity-using-voice-with-copilot-on-onenote-mobile/

User Training Deficiency
Without adequate training on the new features, users may struggle to utilize Copilot effectively, resulting in decreased productivity and frustration.
   - roles: End Users, IT Support Staff
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/10/01/boost-productivity-using-voice-with-copilot-on-onenote-mobile/

Integration Issues with Existing Systems
The introduction of Copilot may lead to compatibility issues with existing applications or systems, causing disruptions in workflow and user experience.
   - roles: IT Operations, System Administrators
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/10/01/boost-productivity-using-voice-with-copilot-on-onenote-mobile/

Configutation Options**

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Opportunities**

Enhanced Collaboration Features
Integrating Copilot's voice capabilities into OneNote allows teams to collaborate more effectively by transforming spoken ideas into structured notes. This can lead to improved communication and project tracking.
   - next-steps: Train staff on how to utilize voice notes effectively in OneNote. Implement feedback mechanisms to refine usage based on team needs.
   - roles: Project Managers, Team Leaders, Collaborative Teams
   - references: https://techcommunity.microsoft.com/t5/microsoft-365-blog/announcing-copilot-in-onenote/ba-p/3881233

Improved Knowledge Management
Using Copilot to capture and organize verbal notes can significantly enhance knowledge management within the organization. It ensures that valuable insights from meetings or brainstorming sessions are not lost and are easily retrievable.
   - next-steps: Develop a knowledge management strategy that incorporates the use of Copilot for capturing and organizing information. Create guidelines for effective note-taking.
   - roles: Knowledge Managers, Content Creators, Executives
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/10/02/introducing-microsoft-copilot-in-onenote/

Streamlined Training and Onboarding
Copilot can facilitate training sessions by capturing spoken instructions and synthesizing them into training materials. This can help new employees onboard more efficiently and access training resources easily.
   - next-steps: Create training modules that utilize Copilot for capturing training sessions. Collect feedback from new hires to improve the onboarding process.
   - roles: HR Managers, Training Coordinators, New Employees
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/10/02/introducing-microsoft-copilot-in-onenote/

Potentional Risks**

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Data Protection**

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IT Security**

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Hypothetical Work Council Statement**

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DPIA Draft**

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explanation for non-techies**

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