420946 – Microsoft Viva: Viva Engage – Leaders updated via group sync

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check before: 2025-03-01

Product:

Microsoft Viva, Microsoft Viva Engage

Platform:

Web, World tenant

Status:

In development

Change type:

Links:

Details:

Currently, leaders are managed in Viva Engage manually. If you wish to add or remove leaders, you need to go to Engage to do so. This feature will allow you to define a group that includes users who should be designated as leaders. As you add or remove people from that group, they will gain or lose privileges accordingly. The manual method will continue to be available.

Change Category:
XXXXXXX ... free basic plan only

Scope:
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Release Phase:
General Availability

Created:
2024-10-10

updated:
2024-10-10

Docu to Check

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MS workload name

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summary for non-techies**

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Direct effects for Operations**

User Access Management
If the group sync feature is implemented without proper preparation, there may be unintended access changes for leaders, leading to confusion and potential security risks.
   - roles: IT Administrator, Team Leader
   - references: https://techcommunity.microsoft.com/t5/microsoft-viva-blog/introducing-microsoft-viva-engage/ba-p/3651230, https://www.microsoft.com/en-us/microsoft-viva " target="_blank" rel="nofollow noopener noreferrer">https://www.microsoft.com/en-us/microsoft-viva

User Experience Disruption
Users may experience disruptions in their roles and responsibilities if the sync process is not properly managed, leading to frustration and decreased productivity.
   - roles: End User, HR Manager
   - references: https://www.microsoft.com/en-us/microsoft-viva, https://techcommunity.microsoft.com/t5/microsoft-viva-blog/what-is-microsoft-viva/ba-p/3651230

Configutation Options**

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explanation for non-techies**

Imagine you are organizing a large event, and you have a list of VIP guests who should receive special privileges, like access to exclusive areas or priority seating. Traditionally, you might have had to update this list manually every time someone needed to be added or removed, which could be time-consuming and prone to errors.

Now, think of Microsoft Viva Engage as your event management tool. Previously, to manage who the VIPs (or leaders) are, you had to manually update the list within the tool itself. This meant going into the system each time you wanted to add or remove someone as a leader, similar to manually updating your VIP guest list.

With the new feature, you can now create a group that automatically includes everyone who should be considered a leader. This is like having a dynamic guest list that updates itself. If someone new should be given VIP status, you simply add them to the group, and they automatically receive all the privileges of a leader. Conversely, if someone should no longer have those privileges, you remove them from the group, and their leader status is updated automatically.

This change makes managing leaders in Viva Engage more efficient and less prone to oversight, much like having an automated system that keeps your VIP list current without needing constant manual updates. However, if you prefer the old way of doing things, the manual method is still available, giving you the flexibility to choose the approach that works best for you.

** AI generated content. This information must be reviewed before use.

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