419815 – Outlook: Data Loss Prevention (DLP) Policy tips revamp for New Outlook

Outlook logo

check before: 2024-10-01

Product:

Outlook, Purview Data Loss Prevention

Platform:

US Instances, Windows Desktop, World tenant

Status:

In development

Change type:

Links:

Details:

Introducing new and improved DLP Policy tips in New Outlook for all E5 users. New DLP will support top DLP predicates and exceptions, all advanced classifiers, and override capabilities for E5 users. #newoutlookforwindows

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2024-10-03

updated:
2024-10-03

Docu to Check

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MS workload name

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summary for non-techies**

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Direct effects for Operations**

Data Loss Prevention Policy Changes
Users may experience confusion or frustration due to changes in the DLP policy tips interface, leading to potential mishandling of sensitive data.
   - roles: End Users, Compliance Officers
   - references: https://techcommunity.microsoft.com/t5/security-compliance-identity/what-s-new-in-data-loss-prevention-dlp-in-microsoft-365/ba-p/3651230, https://www.microsoft.com/en-us/microsoft-365/blog/2023/01/10/announcing-new-data-loss-prevention-dlp-policy-tips-in-outlook/

User Training and Adaptation
Without proper training on the new DLP features, users may not utilize the advanced classifiers effectively, resulting in increased risk of data breaches.
   - roles: IT Support Staff, End Users
   - references: https://www.microsoft.com/en-us/security/blog/2023/01/10/understanding-data-loss-prevention-in-microsoft-365/, https://www.csoonline.com/article/3631234/what-is-data-loss-prevention-dlp.html

Configutation Options**

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Data Protection**

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explanation for non-techies**

In the world of email communication, ensuring sensitive information doesn't accidentally leave the organization is crucial. This is where Data Loss Prevention (DLP) policies come into play. Think of DLP policies as a security guard for your emails, ensuring that confidential information stays within the boundaries you set.

With the new Outlook, these DLP policies have been enhanced for users with E5 licenses. Imagine upgrading from a regular security guard to a highly trained one who knows exactly what to look for and how to handle different situations. The new DLP policies can now recognize more types of sensitive information and apply rules more effectively. They can identify specific patterns and content, much like a guard who can recognize not just suspicious behavior but also knows when something might be an exception to the rule.

Additionally, these policies now support advanced classifiers and override capabilities. This means they can better understand the context of the information, much like a guard who can differentiate between a genuine threat and a false alarm. If something is flagged by mistake, there's now a smoother process to override the alert, ensuring that legitimate business operations aren't disrupted.

These changes are designed to provide more robust protection for your organization's data while maintaining flexibility. Just as a well-trained security team can adapt to different scenarios, the new DLP policies in Outlook are built to handle a wide range of situations, ensuring your data remains secure without hindering productivity.

** AI generated content. This information must be reviewed before use.

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