419814 – OneDrive: Hide people previewing files in OneDrive and SharePoint

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*For this entry exists the more relevant or more recent entry MC906496

check before: 2024-10-01

Product:

OneDrive, SharePoint

Platform:

Online, US Instances, Web, World tenant

Status:

In development

Change type:

Links:

MC906496

Details:

This setting will allow administrators to disable the presence feature in the OneDrive and SharePoint file previewing experience on selected sites.

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2024-10-04

updated:
2024-10-04

Docu to Check

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MS workload name

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summary for non-techies**

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Direct effects for Operations**

Please, look at the most relevant linked item for details

explanation for non-techies**

When discussing IT changes, it's often helpful to relate them to everyday experiences. Imagine you are hosting a small gathering at your home. You have a guest list, and you know who is attending. However, there might be people who peek through the window to see what's happening inside, even if they aren't officially part of the event.

In the digital world of OneDrive and SharePoint, the "presence feature" is somewhat like those people peeking through the window. It allows users to see who is previewing or looking at a file, even if they aren't actively engaging with it. This can be useful for collaboration, as it lets team members know who is currently viewing a document. However, there are situations where you might want to keep this information private, just like you might prefer to close the curtains at your gathering to prevent outsiders from seeing in.

The new setting being introduced allows administrators to effectively "close the curtains" on this feature. By disabling the presence feature, administrators can prevent users from seeing who is previewing files on selected sites within OneDrive and SharePoint. This can be particularly useful for maintaining privacy or confidentiality, similar to how you might want to keep certain aspects of your gathering private from those not on the guest list.

This change gives organizations more control over how information is shared and viewed, aligning with privacy needs or specific organizational policies. Just as you might choose who gets to see inside your home, this setting allows administrators to choose when and where file previewing presence is visible, ensuring that digital interactions remain as private or as open as necessary.

** AI generated content. This information must be reviewed before use.

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