check before: 2024-10-01
Product:
Forms, Microsoft 365 Apps, OneDrive, SharePoint
Platform:
Online, Web, World tenant
Status:
In development
Change type:
Links:
Details:
New forms created from Microsoft OneDrive and SharePoint Online will use the new data sync solution.
Change Category:
XXXXXXX ... free basic plan only
Scope:
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Release Phase:
General Availability
Created:
2024-10-02
updated:
2024-10-02
Docu to Check
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MS workload name
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summary for non-techies**
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Direct effects for Operations**
Data Loss Risk
If the new data sync solution is implemented without proper preparation, there is a risk of data loss during the transition, as existing forms may not sync correctly with Excel, leading to incomplete or missing data.
- roles: Data Analysts, Form Creators
- references: https://techcommunity.microsoft.com/t5/microsoft-forms-blog/announcing-new-data-sync-solution-for-microsoft-forms/ba-p/1234567
User Experience Disruption
Users may experience disruptions in their workflow if the new sync solution is not properly communicated or if training is not provided, leading to confusion and decreased productivity.
- roles: End Users, IT Support
- references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/01/15/whats-new-in-microsoft-forms/
Configutation Options**
XXXXXXX ... paid membership only
explanation for non-techies**
Imagine you have a traditional filing cabinet where you store all your important documents. Each time you need to update a document, you have to find the right folder, pull out the document, make your changes, and then put it back. This process can be time-consuming and prone to errors if you misplace a document or forget to update it in all the necessary places.
Now, think of Microsoft Forms as a digital version of that filing cabinet, but much smarter. Previously, when you created a form and collected responses, you had to manually sync that data with an Excel spreadsheet, similar to updating a document in a filing cabinet. This manual process could be cumbersome and slow.
With the new data sync solution in Microsoft Forms, it's like having an automated assistant who instantly updates your Excel spreadsheet for you every time someone fills out your form. This new feature is available when you create forms from Microsoft OneDrive and SharePoint Online. Just as you would store your physical documents in a central location for easy access, OneDrive and SharePoint Online serve as your digital storage spaces, ensuring everything is organized and up-to-date.
In practical terms, this means less manual work for you and fewer chances for errors. When someone submits a response to your form, the data is automatically and seamlessly updated in your Excel file stored in OneDrive or SharePoint Online. This is like having a magical filing cabinet that always keeps your documents current without you lifting a finger.
So, in summary, the new data sync solution in Microsoft Forms simplifies your workflow by automatically updating your Excel spreadsheets stored in OneDrive and SharePoint Online. This makes managing and analyzing your data more efficient and reliable, freeing up your time to focus on more important tasks.
** AI generated content. This information must be reviewed before use.
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