check before: 2024-11-01
Product:
Copilot, SharePoint
Platform:
Online, Web, World tenant
Status:
In development
Change type:
Links:
Details:
Secure sites by identifying sites with "similar files" and identifying different policies and settings. Admin now choose a site and compare the contents with ALL other sites. The report provides a percentage on how similar the contents of the sites are and then compares the settings. This helps admin to identify and administer same/similar settings and policies to similar sites all using the power of AI.
Change Category:
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Scope:
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Release Phase:
General Availability, Preview
Created:
2024-09-17
updated:
2024-09-17
Public Preview Start Date
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Docu to Check
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MS workload name
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summary for non-techies**
The latest SharePoint update introduces an AI feature that helps administrators manage site content and policies more effectively by identifying similarities between different sites. This feature enhances efficiency and security by allowing administrators to apply consistent policies and settings across similar sites.
Direct effects for Operations**
Data Security Risks
Without proper preparation, the implementation of AI for site content comparison may expose sensitive data through misconfigured permissions or unintentional sharing of reports, leading to potential data breaches.
- roles: IT Administrator, Compliance Officer
- references: https://www.csoonline.com/article/3531235/5-ways-to-improve-data-security-in-your-organization.html, https://www.microsoft.com/en-us/security/blog/2021/06/15/5-steps-to-secure-your-sharepoint-online-environment/
User Experience Disruption
If the AI comparison tool is deployed without adequate training or communication, users may face confusion or frustration due to unexpected changes in site access or content visibility, impacting their productivity.
- roles: End User, Site Owner
- references: https://www.forbes.com/sites/bernardmarr/2021/01/25/how-ai-is-improving-the-user-experience-in-business/?sh=5c1b1c1e7b4d, https://www.microsoft.com/en-us/microsoft-365/blog/2020/10/06/5-ways-to-improve-user-experience-in-sharepoint/
Configutation Options**
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IT Security**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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