413711 – Microsoft Teams: Participant roster grouping in Teams BYOD meeting rooms

Product:

Teams

Platform:

Mac, US Instances, Windows Desktop, World tenant

Status:

In development

Change type:

Links:

Details:

When participants join a Teams meeting with their laptop in bring your own device (BYOD) meeting rooms, they will appear in the ‘in-room’ participant section of the roster enabling individual identification and meeting intelligence capabilities.

Change Category:
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Scope:
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Release Phase:
Targeted Release, General Availability

Created:
2024-08-30

updated:
2024-08-30

Docu to Check

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MS workload name

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Direct effects for Operations**

Participant Identification Issues
If the change is implemented without preparation, users may experience confusion as they may not be able to identify who is in the 'in-room' participant section, leading to miscommunication during meetings.
   - roles: Meeting Participants, IT Support Staff
   - references: https://techcommunity.microsoft.com/t5/microsoft-teams-blog/whats-new-in-microsoft-teams-august-2023/ba-p/3671230" target="_blank" rel="nofollow noopener noreferrer">https://techcommunity.microsoft.com/t5/microsoft-teams-blog/whats-new-in-microsoft-teams-august-2023/ba-p/3671230, https://www.microsoft.com/en-us/microsoft-teams/ " target="_blank" rel="nofollow noopener noreferrer">https://www.microsoft.com/en-us/microsoft-teams/

Meeting Intelligence Disruption
The lack of preparation for this change could disrupt the meeting intelligence capabilities, such as attendance tracking and analytics, resulting in inaccurate data collection.
   - roles: Meeting Organizers, Data Analysts
   - references: https://www.microsoft.com/en-us/microsoft-teams/, https://techcommunity.microsoft.com/t5/microsoft-teams-blog/whats-new-in-microsoft-teams-august-2023/ba-p/3671230" target="_blank" rel="nofollow noopener noreferrer">https://techcommunity.microsoft.com/t5/microsoft-teams-blog/whats-new-in-microsoft-teams-august-2023/ba-p/3671230

Configutation Options**

Disable Participant Roster Grouping
You can disable the participant roster grouping feature in Teams meetings to prevent individual identification in BYOD meeting rooms.
   - technical instructions: 1. Go to the Microsoft Teams admin center. 2. Navigate to 'Meetings' > 'Meeting policies'. 3. Select the policy you want to edit or create a new one. 4. Under 'Participant and guest settings', toggle off 'Allow participants to join before the meeting starts'. 5. Save your changes.
   - references: https://docs.microsoft.com/en-us/microsoftteams/meeting-policies-in-teams, https://learn.microsoft.com/en-us/microsoftteams/meeting-policies

Restrict Meeting Intelligence Features
You can restrict meeting intelligence capabilities that utilize participant data in Teams meetings.
   - technical instructions: 1. Access the Microsoft Teams admin center. 2. Go to 'Meetings' > 'Meeting policies'. 3. Edit the desired policy. 4. Under 'Audio & video', disable 'Allow transcription' and 'Allow cloud recording'. 5. Save the policy changes.
   - references: https://docs.microsoft.com/en-us/microsoftteams/meeting-policies-in-teams, https://learn.microsoft.com/en-us/microsoftteams/cloud-recording