410768 – SharePoint: Microsoft Lists – Be notified about new form responses on Lists

Product:

Microsoft Lists, SharePoint

Platform:

Online, US Instances, Web, World tenant

Status:

In development

Change type:

Links:

Details:

Lists forms users can subscribe to be notified of new responses on their forms. By default, this would be toggled off, but a form collaborator can toggle on and receive an email notification for every new response on that form after.

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2024-08-10

updated:
2024-08-10

Docu to Check

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MS workload name

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Direct effects for Operations**

- Impact on IT Operations and Services
- Increased Email Notifications
- Users will receive email notifications for every new response on their forms, potentially leading to an influx of emails.
- Roles impacted:
- End Users (form collaborators)
- IT Support Staff (may receive increased support requests related to email management)
- Potential for email server overload if many users subscribe to notifications simultaneously.
- Roles impacted:
- IT Administrators (responsible for email server performance)
- Network Administrators (monitoring network traffic)

- Impact on IT Users and Administrators
- User Experience and Productivity
- Users may experience notification fatigue due to excessive emails, leading to decreased productivity and possible missed important communications.
- Roles impacted:
- End Users (form collaborators)
- Team Leaders (responsible for team productivity)
- IT Administrators may need to implement guidelines or training on managing notifications effectively.
- Roles impacted:
- IT Administrators (training and support)
- Change Management Team (to facilitate user adaptation)

References:
- Microsoft Lists Documentation: [Microsoft Lists](https://support.microsoft.com/en-us/microsoft-lists)
- Email Notification Management: [Managing Email Notifications](https://www.microsoft.com/en-us/microsoft-365/blog/2021/03/02/introducing-microsoft-lists-a-new-way-to-track-and-manage-your-work/)