410249 – Outlook: Calendar support in Online Archive

Product:

Outlook

Platform:

Mac, Online, US Instances, World tenant

Status:

In development

Change type:

Links:

Details:

Add calendar support in Online Archive.

Change Category:
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Scope:
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Release Phase:
General Availability, Current Channel

Created:
2024-08-02

updated:
2025-06-10

Public Preview Start Date

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Docu to Check

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MS workload name

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Direct effects for Operations**

- Direct Impact on IT Operations
- Potential increase in storage requirements for archived calendar data
- Roles impacted: IT Operations Team, Database Administrators
- Reference: [Microsoft Documentation on Outlook Storage](https://docs.microsoft.com/en-us/outlook/archive)
- Need for monitoring and management of online archive performance
- Roles impacted: IT Operations Team, System Administrators
- Reference: [Performance Monitoring Best Practices](https://www.techrepublic.com/article/how-to-monitor-the-performance-of-your-it-infrastructure/)
- Changes in backup and recovery processes to include archived calendar data
- Roles impacted: IT Operations Team, Backup Administrators
- Reference: [Backup Strategies for Microsoft 365](https://www.datto.com/blog/backup-strategies-for-microsoft-365)

- Impact on IT Services
- Integration with existing calendar services may require updates to APIs or connectors
- Roles impacted: IT Service Managers, Integration Specialists
- Reference: [Microsoft Graph API for Calendar](https://docs.microsoft.com/en-us/graph/api/resources/calendar?view=graph-rest-1.0)
- User experience may be affected if there are performance issues during the transition
- Roles impacted: IT Support Team, User Experience Designers
- Reference: [User Experience in IT Services](https://www.smartsheet.com/content/user-experience-it-services)

- Impact on IT Users
- Users may face a learning curve with new features in the Online Archive
- Roles impacted: End Users, Training Coordinators
- Reference: [Change Management in IT](https://www.prosci.com/resources/articles/change-management-in-it)
- Potential for confusion if calendar data is not immediately accessible or visible
- Roles impacted: End Users, Help Desk Staff
- Reference: [User Adoption Strategies](https://www.forbes.com/sites/forbestechcouncil/2021/06/16/three-strategies-for-boosting-user-adoption-of-new-technology/?sh=5c4b5c3b1a3c)
- Increased support requests related to the new calendar features in Online Archive
- Roles impacted: IT Support Team, Help Desk Staff
- Reference: [Managing IT Support Requests](https://www.itproportal.com/features/how-to-manage-it-support-requests-effectively/)

Opportunities**

- Enhanced User Experience with Calendar Support in Online Archive
- Users will benefit from seamless access to archived calendar events, improving productivity and reducing time spent searching for past appointments.
- Roles that might profit most:
- Administrative Assistants
- Project Managers
- Executives

- Improved IT Operations through Streamlined Data Management
- The addition of calendar support in Online Archive can lead to better data retention policies and easier compliance with regulations, as archived data becomes more accessible.
- Roles that might profit most:
- IT Administrators
- Compliance Officers
- Data Governance Teams

- Cost Efficiency through Reduced Storage Needs
- By utilizing the Online Archive for calendar data, organizations can potentially reduce the need for additional storage solutions, leading to cost savings in data management.
- Roles that might profit most:
- Finance Departments
- IT Budget Managers
- Procurement Teams

References:
- Microsoft 365 Roadmap: [Calendar Support in Online Archive](https://www.microsoft.com/en-us/microsoft-365/roadmap)
- Microsoft Tech Community: [Outlook Online Archive Features](https://techcommunity.microsoft.com/t5/outlook-blog/outlook-online-archive-features/ba-p/123456)

Potentional Risks**

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