check before: 2024-09-01
Product:
Purview Information Protection, SharePoint
Platform:
Online, Web, World tenant
Status:
In development
Change type:
Links:
Details:
We are pleased to announce the establishment of two new rules for content AI in SharePoint. These rules can be triggered by a change in column data or the addition of a file to a SharePoint library. They will enable users to apply a retention policy and a sensitivity label, as predefined in Purview, to documents that meet the specified conditions.
Change Category:
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Scope:
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Release Phase:
General Availability
Created:
2024-08-07
updated:
2024-08-07
Docu to Check
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MS workload name
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Direct effects for Operations**
- Impact on IT Operations
- Increased complexity in managing SharePoint configurations
- Role Impacted: SharePoint Administrators
- Dependencies: Existing SharePoint workflows and customizations may need to be reviewed to ensure compatibility with new AI rules.
- Potential for increased support tickets related to sensitivity labels and retention policies
- Role Impacted: IT Support Staff
- Dependencies: Helpdesk systems may experience a surge in inquiries, affecting response times and resource allocation.
- Impact on IT Services
- Changes in document management processes
- Role Impacted: Compliance Officers
- Dependencies: Integration with Purview Information Protection may require updates to existing compliance frameworks and documentation.
- Risk of unintended data exposure if sensitivity labels are incorrectly applied
- Role Impacted: Data Protection Officers
- Dependencies: Other security services (e.g., DLP systems) may need to be adjusted to align with new labeling protocols.
- Impact on IT Users
- User training requirements for understanding new sensitivity labels and retention policies
- Role Impacted: End Users (employees)
- Dependencies: Training materials and sessions may need to be developed or updated, impacting HR and Learning & Development teams.
- Potential disruptions in workflow if users are not familiar with the new rules
- Role Impacted: Project Managers
- Dependencies: Project timelines may be affected if users face challenges adapting to the new processes.
References:
- Microsoft Purview Information Protection: https://learn.microsoft.com/en-us/microsoft-365/compliance/information-protection?view=o365-worldwide
- SharePoint Online: https://support.microsoft.com/en-us/sharepoint
- Sensitivity labels in Microsoft 365: https://learn.microsoft.com/en-us/microsoft-365/compliance/sensitivity-labels?view=o365-worldwide
Opportunities**
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Potentional Risks**
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Data Protection**
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Work Council statement**
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DPIA**
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** AI generated content. This information is not reliable.
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