check before: 2024-11-01
Product:
Microsoft 365 Apps, SharePoint
Platform:
Online, Web, World tenant
Status:
Rolling out
Change type:
Links:
Details:
SharePoint admins can use Data Access Governance reports to discover potential oversharing within their tenant. Once discovered, SharePoint admins can now request that site owners review permissions using the specific context of that report from within the report. They can also track all such requests raised from a central location. The site owners will receive a corresponding email and are redirected to a section within the site (site reviews) that clearly enunciates the corresponding data related to sharing and permissions along with the ability to take action. This feature is now available for Data Access Governance - Permissions based reports - count of permissioned user report.
Change Category:
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Scope:
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Release Phase:
General Availability
Created:
2024-08-02
updated:
2024-11-21
Docu to Check
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MS workload name
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More Info URL
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Direct effects for Operations**
- Direct Impact on IT Operations
- Increased workload for SharePoint administrators
- SharePoint admins will need to actively monitor and manage the new Data Access Governance reports and requests for site access reviews.
- Potential for increased incidents if site owners do not respond promptly to permission review requests, leading to unauthorized access or oversharing.
- Roles impacted: SharePoint Administrators, IT Operations Managers.
- Dependencies on email and notification systems
- The success of the site access review process relies on the effective functioning of email systems to notify site owners.
- Any issues with email delivery or notification systems could delay the review process and create security risks.
- Roles impacted: IT Support Staff, Email System Administrators.
- Direct Impact on IT Services
- Changes in user access management processes
- Site owners will need to familiarize themselves with the new review process, which may lead to confusion or errors in managing permissions.
- Increased risk of user access issues if site owners do not understand how to navigate the new system or fail to act on requests.
- Roles impacted: Site Owners, End Users.
- Interdependencies with other Microsoft 365 services
- The new feature may affect integration with other Microsoft 365 services, such as Teams or OneDrive, where shared content is accessed.
- Potential for service disruptions if there are conflicts between permission settings in SharePoint and other services.
- Roles impacted: IT Service Managers, Application Support Teams.
References:
- Microsoft 365 Apps Documentation: [Data Access Governance](https://aka.ms/DAGSiteAccessReviews)
- SharePoint Admin Center: [Manage SharePoint Permissions](https://docs.microsoft.com/en-us/sharepoint/manage-site-permissions)
** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2024-11-21 | RM Release | September CY2024 | November CY2024 |
| 2024-11-21 | RM Status | In development | Rolling out |
Last updated 2 months ago
