396172 – SharePoint: Site ownership policy

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check before: 2024-11-01

Product:

Copilot, SharePoint

Platform:

Online, Web, World tenant

Status:

In development

Change type:

Links:

Details:

Site ownership policy is a one-stop solution to effectively manage ownership needs of all SharePoint sites in your tenant. It helps you to define your organization's ownership criteria and identify sites that are not compliant. You can further notify predefined set of users of your choice to find the next best site owner or admin. You can also choose to automate actions on sites that remain ownerless for more than 3 months to prevent risks of data mismanagement.

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2024-09-05

updated:
2024-11-21

Docu to Check

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MS workload name

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Direct effects for Operations**

Data Mismanagement
Without proper site ownership, there is a risk of data mismanagement, leading to potential data loss or unauthorized access to sensitive information.
   - roles: Site Administrators, Compliance Officers
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2021/06/15/introducing-sharepoint-site-ownership-policy/

User Experience Degradation
Users may experience delays in accessing site content or receiving support if sites are ownerless, leading to frustration and decreased productivity.
   - roles: End Users, IT Support Staff
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2021/06/15/introducing-sharepoint-site-ownership-policy/

Compliance Risks
Failure to identify and manage site ownership can lead to compliance issues, especially in regulated industries, resulting in potential legal ramifications.
   - roles: Compliance Officers, Data Protection Officers
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2021/06/15/introducing-sharepoint-site-ownership-policy/

Configutation Options**

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Opportunities**

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Potentional Risks**

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Data Protection**

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IT Security**

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Hypothetical Work Council Statement**

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DPIA Draft**

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explanation for non-techies**

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** AI generated content. This information must be reviewed before use.

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change history

DatePropertyoldnew
2024-11-21RM ReleaseOctober CY2024November CY2024
2024-11-21RM Release PhaseGeneral Availability, Targeted ReleaseGeneral Availability

Last updated 3 months ago

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