392838 – Microsoft Purview compliance portal: Data Lifecycle Management – Introduction of secure workflow to bypass legal holds and retention policies

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*For this entry exists the more relevant or more recent entry MC971035

check before: 2025-03-01

Product:

Exchange, OneDrive, Purview Communication Compliance

Platform:

Web, World tenant

Status:

In development

Change type:

Links:

MC971035

Details:

The first release of Priority cleanup enables admins to create a recurring exception to delete items under a broader retention policy and/or legal hold on Exchange workload. Creating a Priority cleanup will require a separate security role, multiple approvers, and will have a complete audit trail.

Change Category:
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Scope:
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Release Phase:
General Availability, Preview

Created:
2024-05-23

updated:
2025-02-08

Public Preview Start Date

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Docu to Check

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MS workload name

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Direct effects for Operations**

- Direct Impact on IT Operations
- Introduction of a new security role for Priority cleanup
- Increased complexity in role management and user permissions
- Roles impacted: IT Administrators, Compliance Officers
- Reference: [Microsoft Documentation on Role Management](https://docs.microsoft.com/en-us/microsoft-365/compliance/permissions?view=o365-worldwide)
- Need for additional training and awareness for admins on the new workflow
- Potential delays in incident response and operational efficiency
- Roles impacted: IT Administrators, Helpdesk Support
- Reference: [Change Management Best Practices](https://www.itil.org/en/ITIL-4-Foundation)

- Direct Impact on IT Services
- Changes to retention policies and legal holds may lead to unintended data loss
- Risk of non-compliance with data protection regulations (e.g., GDPR)
- Roles impacted: Compliance Officers, Legal Teams
- Reference: [GDPR Compliance Guidelines](https://gdpr.eu/)
- Increased dependency on audit trails for compliance verification
- Potential performance impact on Exchange and OneDrive services due to additional logging
- Roles impacted: IT Administrators, System Architects
- Reference: [Microsoft Purview Compliance Portal Overview](https://docs.microsoft.com/en-us/microsoft-365/compliance/purview-compliance-portal?view=o365-worldwide)

Data Protection**

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** AI generated content. This information must be reviewed before use.

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change history

DatePropertyoldnew
2025-02-08RM ReleaseFebruary CY2025March CY2025
2024-12-14RM PreviewJanuary CY2025February CY2025
2024-12-06RM ReleaseJanuary CY2025February CY2025
2024-12-06RM PreviewNovember CY2024January CY2025
2024-11-08RM PreviewDecember CY2024November CY2024
2024-09-07RM ReleaseAugust CY2024January CY2025
2024-09-07RM PreviewJuly CY2024December CY2024
2024-06-07RM DescriptionThe first release of Priority cleanup enables admins to create a recurring exception to delete items under a broader retention policy and/or legal hold. Creating a Priority cleanup will require a separate security role, multiple approvers, and will have a complete audit trail. For example, you could reduce storage space by deleting meeting recordings, even when the OneDrive location has a longer retention policy. The feature also helps with scenarios such as data spillage cleanup and processing right to be forgotten requests.The first release of Priority cleanup enables admins to create a recurring exception to delete items under a broader retention policy and/or legal hold on Exchange workload. Creating a Priority cleanup will require a separate security role, multiple approvers, and will have a complete audit trail.
2024-06-07RM PreviewApril CY2024July CY2024

Last updated 1 week ago

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