186973 – Planner: Access all your plans, projects and to do lists in My Plans (archived)

Product:

Microsoft 365 Apps, Planner, Project, Teams

Platform:

US Instances, Web, World tenant

Status:

Launched

Change type:

User impact, New feature

Links:

Details:

My Plans within the Planner app in Teams brings together all of your plans, projects and to do lists to help you easily discover and find all your work.

Change Category:
XXXXXXX ... free basic plan only

Scope:
XXXXXXX ... free basic plan only

Release Phase:
General Availability

Created:
2023-11-16

updated:
2024-05-24

Docu to Check

XXXXXXX ... free basic plan only

MS workload name

XXXXXXX ... free basic plan only

Direct effects for Operations**

- Direct Impact on IT Operations
- Integration Challenges
- Potential issues with integrating My Plans into existing workflows and systems.
- Dependencies on other Microsoft 365 services (e.g., Teams, SharePoint) may lead to disruptions if not properly managed.
- Roles impacted: IT Operations Team, System Administrators.

- Performance and Load Management
- Increased load on IT infrastructure due to the aggregation of plans and projects, which may affect performance.
- Need for monitoring tools to assess the impact on system performance and user experience.
- Roles impacted: IT Operations Team, Network Administrators.

- Direct Impact on IT Services
- Service Availability
- Risk of service outages or degraded performance during the transition to the new My Plans feature.
- Dependencies on Microsoft’s cloud infrastructure could lead to service interruptions.
- Roles impacted: Service Desk, IT Support Teams.

- User Training and Support
- Requirement for user training sessions to familiarize staff with the new My Plans feature.
- Increased volume of support tickets as users adapt to the new interface and functionalities.
- Roles impacted: IT Support Teams, Training Coordinators.

- Direct Impact on IT Users
- User Experience Changes
- Changes in how users access and manage their plans and tasks may lead to confusion or frustration.
- Potential for decreased productivity during the adjustment period.
- Roles impacted: All end-users, Project Managers, Team Leaders.

- Collaboration and Communication
- Enhanced collaboration features may require users to adapt their communication styles and workflows.
- Dependencies on Teams for collaboration may lead to disruptions if users are not adequately prepared.
- Roles impacted: Team Members, Project Stakeholders.

References:
- Microsoft 365 Planner Overview: [Microsoft Planner](https://support.microsoft.com/en-us/planner)
- Microsoft Teams Integration: [Microsoft Teams](https://www.microsoft.com/en-us/microsoft-teams/group-chat-software)

Opportunities**

- Centralized Task Management with My Plans in Teams
- Opportunity: Leverage the My Plans feature in Planner to centralize task management across teams, improving visibility and collaboration on projects.
- Benefits: Enhanced productivity and streamlined communication among team members.
- Roles that might profit: Project Managers, Team Leaders, and Employees involved in cross-functional projects.
- Reference: [Microsoft Planner Overview](https://www.microsoft.com/en-us/microsoft-365/planner)

- Integration with Microsoft Teams for Real-Time Collaboration
- Opportunity: Utilize the integration of Planner within Teams to facilitate real-time updates and discussions on tasks and projects, reducing email clutter and improving response times.
- Benefits: Increased engagement and faster decision-making processes.
- Roles that might profit: IT Operations, Project Managers, and Team Members who rely on timely updates.
- Reference: [Using Planner in Microsoft Teams](https://support.microsoft.com/en-us/office/use-planner-in-teams-1b5b1c8e-4c9f-4c8f-8b7f-5b5e1c8e4c8b)

- Enhanced Reporting and Analytics Capabilities
- Opportunity: Implement reporting tools that leverage data from Planner to provide insights into project progress, resource allocation, and task completion rates.
- Benefits: Improved decision-making and resource management, leading to more efficient project execution.
- Roles that might profit: IT Administrators, Project Managers, and Executives needing oversight on project performance.
- Reference: [Microsoft Planner Reporting](https://techcommunity.microsoft.com/t5/microsoft-planner-blog/using-microsoft-planner-for-project-management/ba-p/1969821)

Potentional Risks**

XXXXXXX ... paid membership only