186972 – Planner: Manage all your tasks in My Tasks (archived)

Product:

Planner, Project, Teams

Platform:

US Instances, Web, World tenant

Status:

Launched

Change type:

User impact, New feature

Links:

Details:

My Tasks within the Planner Teams app shows your tasks across plans, projects, to-do lists and flagged emails so you can quickly triage and track all the work on your plate.

Change Category:
XXXXXXX ... free basic plan only

Scope:
XXXXXXX ... free basic plan only

Release Phase:
General Availability

Created:
2023-11-16

updated:
2024-05-24

Docu to Check

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MS workload name

XXXXXXX ... free basic plan only

Direct effects for Operations**

- Direct Impact on IT Operations
- Integration Challenges
- Potential issues with syncing tasks across different platforms (Planner, Teams, To-Do).
- Dependencies on existing APIs and services that may require updates or adjustments.
- Role Impact: IT Operations Team, Integration Specialists.

- Performance and Load Management
- Increased load on servers due to the aggregation of tasks from multiple sources.
- Need for monitoring tools to assess performance metrics post-launch.
- Role Impact: IT Administrators, System Analysts.

- Direct Impact on IT Services
- Service Availability
- Possible downtime during the transition to the new My Tasks feature.
- Risk of service interruptions affecting user access to Planner and Teams.
- Role Impact: Service Desk, IT Support Teams.

- User Experience and Training
- Users may require training to adapt to the new interface and functionalities.
- Potential confusion or resistance from users accustomed to previous task management methods.
- Role Impact: User Training Coordinators, Change Management Teams.

- Direct Impact on IT Users
- Task Management Efficiency
- Users may experience initial disruptions in their workflow as they adapt to the new system.
- The need for users to reconfigure their task settings and preferences.
- Role Impact: End Users, Project Managers.

- Collaboration and Communication
- Changes in how tasks are shared and communicated within teams may lead to misalignment.
- Increased reliance on Teams for task updates could overwhelm users if not managed properly.
- Role Impact: Team Leaders, Project Coordinators.

References:
- Microsoft Planner Overview: https://support.microsoft.com/en-us/planner
- Microsoft Teams Integration: https://docs.microsoft.com/en-us/microsoftteams/integrate-with-teams
- Change Management Best Practices: https://www.prosci.com/resources/articles/change-management-best-practices

Opportunities**

- Integration of My Tasks with Microsoft Teams
- Opportunity: Enhance collaboration by integrating My Tasks with Microsoft Teams, allowing users to manage tasks directly within the Teams environment. This can streamline workflows and improve user experience by reducing the need to switch between applications.
- Roles that might profit: Project Managers, Team Leaders, and General Staff who rely on task management for project execution.
- Reference: Microsoft Teams and Planner Integration - [Microsoft Documentation](https://docs.microsoft.com/en-us/microsoftteams/integrate-apps/teams-apps/planner)

- Training and Adoption Programs for My Tasks
- Opportunity: Implement targeted training sessions for employees to maximize the use of My Tasks features. This can lead to better task management practices, improved productivity, and a more organized workflow.
- Roles that might profit: All employees, particularly those in project management and administrative roles who handle multiple tasks and projects.
- Reference: Microsoft Planner Adoption - [Microsoft Adoption Resources](https://adoption.microsoft.com/en-us/)

- Automation of Task Management Processes
- Opportunity: Utilize Power Automate to create workflows that automate repetitive task management processes, such as notifications for task deadlines or updates. This can save time and reduce manual errors in task tracking.
- Roles that might profit: IT Administrators, Project Managers, and Operations Teams who manage multiple projects and tasks.
- Reference: Automate tasks with Power Automate - [Microsoft Power Automate](https://flow.microsoft.com/en-us/)

These opportunities focus on enhancing user experience, improving IT operations, and ensuring a smooth transition to the new My Tasks feature in Planner.

Potentional Risks**

XXXXXXX ... paid membership only