139457 – Microsoft Purview compliance portal: Data Loss Prevention – Just in time protection (JIT) on SharePoint

Product:

Purview Communication Compliance, Purview Data Loss Prevention, SharePoint

Platform:

Web, World tenant

Status:

In development

Change type:

Feature update, Admin impact

Links:

Details:

Just-in-time protection for SharePoint in Microsoft Purview DLP allows organizations to extend protection to unclassified files in SharePoint and apply restrictions defined in DLP policies at the time of egress.

Change Category:
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Scope:
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Release Phase:
General Availability, Preview

Created:
2023-09-20

updated:
2024-11-12

Public Preview Start Date

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Docu to Check

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MS workload name

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Direct effects for Operations**

- Impact on IT Operations
- Increased monitoring requirements for SharePoint
- IT administrators will need to implement and manage additional monitoring tools to track the effectiveness of Just-in-Time (JIT) protection.
- Role impacted: IT Security Administrators
- Potential for increased support tickets due to user confusion
- Users may encounter issues with file access or restrictions, leading to a rise in support requests.
- Role impacted: IT Helpdesk Support Staff
- Need for updated training and documentation
- IT operations will require updated training materials and documentation to reflect the new DLP policies and procedures.
- Role impacted: IT Training Coordinators

- Impact on IT Services
- Changes in file access permissions
- The implementation of JIT protection may alter how users access files, potentially causing disruptions in workflows.
- Role impacted: Business Unit Managers
- Dependency on existing DLP policies
- The effectiveness of JIT protection will depend on the current DLP policies in place, necessitating a review and possible updates.
- Role impacted: Compliance Officers
- Integration with other Microsoft Purview services
- JIT protection may require coordination with other compliance features in Microsoft Purview, impacting overall service performance.
- Role impacted: IT Systems Integrators

- Impact on IT Users
- Changes in user experience when accessing files
- Users may experience delays or restrictions when trying to access unclassified files, affecting productivity.
- Role impacted: End Users (employees across departments)
- Increased need for user awareness and training
- Users will need to be educated on the new JIT protection measures to avoid confusion and ensure compliance.
- Role impacted: HR Training and Development Teams
- Potential for frustration due to false positives
- Users may face restrictions on legitimate file access due to overly aggressive DLP policies, leading to frustration.
- Role impacted: Project Managers and Team Leaders

References:
- Microsoft Purview Data Loss Prevention Documentation: [Microsoft Docs](https://docs.microsoft.com/en-us/microsoft-365/compliance/data-loss-prevention-policies?view=o365-worldwide)
- Microsoft Purview Compliance Portal Overview: [Microsoft Purview](https://www.microsoft.com/en-us/microsoft-365/compliance/microsoft-purview)

Opportunities**

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Potentional Risks**

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Data Protection**

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Hypothetical Work Council Statement**

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DPIA Draft**

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